What is the posting requirement for Internal Searches?
Response: As of January 26, 2009, the posting requirement has been reduced from three weeks to two weeks for internal searches. All positions are required to be posted in the UIC Employment Center.


What is the posting requirement for External Searches?
Response: The posting time for external searches remains at a minimum of three weeks. In addition to posting in external media, all positions are also required to be posted in the UIC Employment Center.


With the hiring freeze, will OAE change the length of time a search remains open?
Response: Once a position has been approved it may be active for up to thirteen months.


Is the new Recommendation for Hiring Approval Form required to begin a search?
Response: Yes. The Recommendation for Hiring Approval Form is not required by OAE, however this form may be required by your Dean or Executive Officer before starting the search.


Since it is not mandated for units to advertise in the print media (newspapers, journals, etc.), is posting to the UIC Employment Center sufficient?
Response: For an Internal Search, posting to the UIC Employment Center includes posting to the Higher Education Recruitment Consortium (HERC) but are limited to internal applicants. Additional postings are encouraged i.e. UIC Massmail.
        For an External Search, in addition to posting in external media, all positions are also required to be posted in the UIC Employment Center. A diverse and qualified applicant pool is the desired outcome of any advertising effort.


Once the meets minimum qualifications list has been approved by OAE and the unit makes an offer, should we inform OAE?
Response: Yes. OAE should be informed of the unit's selected candidate for hire, start date, and salary. Also, OAE should be informed of all candidates who decline offers. This information can be sent to OAE by scan, fax, or e-mail at the time of hire. Just a reminder, that the meets minimum qualifications list along with proof of advertising should be submitted to OAE for approval prior to scheduling interviews.


Are promotions of Academic Professionals exempted from the hiring freeze?
Response: A promotion may require the creation of a new position and an associated search. Although promotions are normally competitive, an Academic Professional may be considered and be eligible for a promotion through a Request for Waiver of the Search Process.


How does OAE approve Requests for Waiver of the Search Process?
Response: OAE reviews the Requests for Waiver of the Search Process and supporting documentation and will make a decision on a case by case basis.


What is the time limit for Visiting Appointments?
Response: Due to the budget constraints, state funded visiting positions may be extended up to three years. In support of research opportunities enabled by the federal economic stimulus package, the three-year term limit now is extended to five years for those contract/grant (soft-funded) visiting positions requiring a five-year commitment. In addition, searches or waivers are required for Academic Visiting Appointments as of 08/16/2012.


For more information contact: Kathy Irving