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Document Upload Guide


If you are a reference who has been asked to submit a letter of recommendation, please see our Reference Guide for Letters of Recommendation for the relevant information.

Our online application and document submission process is different from that of other schools in that application materials are uploaded after submitting the actual online application. In this way, the appropriate application materials will be requested as required for your specific academic profile as well as your selected program of study.

There are essentially three steps to the application and materials submission process for Graduate programs.

  1. Submission of the application.
  2. Submission of department required supplemental materials.
  3. Submission of institutional requirements and academic credentials.

During the application process, please do not send paper documents to the Office of Admissions. Official, sealed paper credentials will be requested from applicants who have been offered admission. Any paper credentials received by the Office of Admissions will not be reflected in application records until the end of the application cycle.

Electronic Document Criteria
Application Summary Overview
Institutional Requirements
Departmental Requirements

Electronic Document Criteria

Once uploaded, documents cannot be viewed or edited by applicants. Ensure that you are submitting the correct document for the specified checklist item.

If you do not have personal access to a scanner, many office service centers and public libraries may provide you access to one. Click this link to learn how you can save a document as a PDF file.

 

Using the Application Summary

After receiving an acknowledgement email within 3 – 5 business days of submitting the application, you may log back into the application system to access your Processed Application.  Requirements will be populated in the checklist based upon your selected program of study. You will need to click on the linked items to submit the documents requested. An example checklist is included below.

Example checklist with Requirements and Additional Program Requirements

Monitoring the Status of Your Application

Institutional Requirements

Institutional requirements, such as transcripts, will be enabled in your checklist after the Office of Admissions has surveyed your application information in order to request only the necessary documents based on your profile. A brief notification will be emailed within a week of application submission, though typically sooner, once these have been made available, however, you may monitor your status to see when these are added.

Refer to the Admission Requirements pages for guidelines on acceptable uploaded credentials. Note that we do not accept web academic histories or degree audit reports obtained through student portals for application review purposes.

Graduate non-degree applicants are asked to upload only a proof of degree, which may be a copy of a transcript on which the award of a degree is indicated or a copy of the degree certificate/diploma.

Other Institutional Requirements

Current and Prior UIC Students

Departmental Requirements

It is highly recommended that you visit the department’s website for your intended program of study (http://www.uic.edu/gcat/GPDP). Note that departments may have specific forms that they would like you to complete and upload, or a specific process for the submission of supplemental materials. If you have questions regarding departmental requirements, contact information by program is available through the link above.

These are a few examples of the types of requirements that departments may ask that you submit:

Letters of Recommendation

Reference requests are sent from the email address noreply@uillinois.edu. You may ask your references to whitelist this address to ensure that they receive the message. If a reference indicates that he or she has not received the reference request, the message may have been marked as SPAM by their email service.

If you need to re-send a reference request to an existing reference, it is important that you use the same Recommendation Letter link when doing so. If a referee cannot or does not submit a letter of recommendation, you may access the Requirement link and indicate a new reference, as long as the Received date is not populated.

Official Credentials

Applicants should not send paper credentials by mail unless the department expressly requests that you send credentials directly to them. In these cases, applicants must still upload a copy electronically to our application system to satisfy the institutional requirements.

Official, sealed academic credentials will be requested from applicants admitted to a degree-seeking program. The request for official paper academic credentials will be noted on the official admission letter from the Office of Admissions. Failure to submit official, sealed academic credentials will result in a registration hold after the 10th day of the admission term, but will only affect registration for the second term at UIC.

The University of Illinois at Chicago reserves the right to request official credentials at any time during the admissions process, and rescind any offer of admission made if discrepancies between unofficial and official credentials are found.