Undergraduate Document Upload Guide
If you are a reference who has been asked to submit a letter of recommendation, please see our Reference Guide for Letters of Recommendation for the relevant information.
Beginning with the Fall 2014 term, supplemental application materials may be uploaded for certain undergraduate applications. Within 3 - 5 business days after submitting your online application, you will receive an email acknowledging the receipt of your application, as well as directions for checking your application status online. You will see links when checking your status that will allow you to submit documents and request recommendation letters online.
Applicants to the following undergraduate programs will have this capability when checking application status. Please see the Departmental Requirements section below for links to specific program requirements:
- Transfer applicants to Nursing, Nutrition, and Health Information Management: letters of recommendation may be requested and departmental requirements such as resumes and self-evaluations may be uploaded directly by the applicant.
- First Year applicants to GPPA/First Year and Transfer applicants to the Honors College: letters of recommendation may be requested.
- First Year and Transfer international applicants: financial forms required by the Office of International Services may be uploaded directly by the applicant.
Please note that official transcripts and test scores are still required for all undergraduate applications. Those items will not be accepted via document upload.
Continue below for the relevant instructions and guidelines.
- Electronic Document Criteria
- Using the Application Summary
- Monitoring the Status of Your Application
- Institutional Requirements
- Academic Credentials
- Additional Institutional Requirements
- Departmental Requirements
- Letters of Recommendation
- Official Credentials
Please prepare an electronic copy of the required application materials so that they are available when requested.
- PDF format is required. The file size limit is 5MB.
- To limit file size, scan in the lowest resolution that results in a legible document.
- Documents comprised of multiple pages should be combined into a single PDF file.
- The orientation of the text on the document should match the orientation of the document file, i.e. portrait/landscape.
- Ensure that the entire document is included in the scan.
If you do not have personal access to a scanner, many office service centers and public libraries may provide you access to one.
After receiving the acknowledgement email and logging back into the application system, you will see requirements populated in your checklist. You will need to access the linked items and upload the document requested. An example checklist is included below.
- The top section of Requirements indicates the institutional requirements. These are requested and tracked by the Office of Admissions.
- The Additional Program Requirements section indicates the departmental requirements for your specific intended program of study. (This section may also include requests for Financial Documentation from International applicants, which will not need to be submitted until after an admission decision is made.)
- A Received date will populate upon submission of the requested document.
- Admissions and department staff will be able to access your uploaded document the next day. Applicants are not able to view the documents they upload.
- Additional requests for items may be added if submitted documents are insufficient or illegible.
- Items without a Received date are those that are still being requested from you.
- Missing Credentials correspondence will be sent out regularly via email if requirements have not been submitted.
The Application Status and Decision will update as your application moves through the application process.
Institutional requirements such as academic credentials will be populated in your checklist after the Office of Admissions has surveyed the information you provided in your application. Our office will determine the appropriate documents that you will need to upload, since all applicant profiles are not the same. You may continue to monitor your status to see when these are added. Guidelines for the submission of Institutional Requirements follow:
- Transfer applicants to the College of Nursing and the College of Applied Health Sciences will be required to submit official transcripts from every college or university they have attended. Uploaded credentials will not fulfill an Institutional Requirement nor will they be used in the review process.
- Official academic credentials should be sent to the Office of Admissions by mail or through a secure electronic service such as eScrip-Safe or Parchment.
- The $50 undergraduate application fee or application fee waiver requests (such as a copy of an IVG letter) are also included among the Institutional Requirements.
- Official TOEFL or IELTS test scores will be required for students who must display English competency. TOEFL/IELTS scores must be submitted directly from the testing service. For more information on English competency requirements and exceptions, please see the undergraduate International Admissions Requirements.
Please be sure to visit the departmental websites below for your intended program of study. Note that departments may have specific forms that they would like you to complete and upload.
- Nutrition, Coordinated Program:
- Nutrition Sciences:
- Health Information Management:
- Honors College/GPPA:
- International applicants:
You may see "optional" document links populated on your checklist. Please note that it is not mandatory for you to provide documentation for these. They are there to provide an opportunity for you to submit additional materials that may not be required. Additionally, some “optional” links may refer to specific types of documentation. For instance, if a department requires the submission of two Research Documents for the application, they may additionally provide an additional link to an “Optional Research Document” item for use if an applicant would like to upload a third.
- Upon accessing a “Recommendation Letter” requirement link, you will be asked to provide the email address of one of your references. A request for a letter of recommendation will then be sent to the designated reference.
- Please indicate only the email address itself. Inclusion of additional text, such as a name, in the email address field may result in an error.
- The application system will track requests that have been sent and populate the Received date when a reference has submitted their recommendation letter.
Reference requests are sent from the email address firstname.lastname@example.org. You may ask your references to whitelist this address to ensure that they receive the message. If a reference indicates that he or she has not received the reference request, the message may have been marked as SPAM by their email service.
If you need to re-send a reference request to an existing reference, it is important that you use the same Requirement link when doing so. If a reference cannot or does not submit a letter of recommendation, you may access the Requirement link and indicate a new reference, as long as the Received date is not populated.
Please note that the links sent to references do expire after some time. You may be asked by your reference to re-send a reference request if they try to access the provided link after it has expired.
Transfer applicants to the College of Nursing and the College of Applied Health Sciences will be required to submit official academic credentials from every college or university they have attended in order to guarantee a full review. Unofficial credentials submitted through the upload process will not complete an application nor be used during the review process.