Campus newspapers
UIC NEWS
If you want to submit information to UIC News, be as clear, concise and complete as possible. What you write may still be edited for length. Send events calendar notices to Lisa Stodder, assistant editor.
You need to provide the name of the event; the name, title and affiliation of speaker; the date, time and place; note if there is an admission charge; indicate who is the intended audience; the sponsor(s) of the event, and a phone number to be published in the paper for people to call for more information (often, the OGLBTC is willing to be the phone contact for campus LGBT events). You also need to give Lisa your name and phone number for her to contact you if she has additional questions.
Here is their publication schedule so you can plan when to get your copy to them.
To place an ad, contact Jenny Fontaine, loerzel@uic.edu or 312-996-2216. They give a 50% DISCOUNT for UIC/University of Illinois departments, organizations, employees, students and alumni and a 10% discount for multiple placements.
The deadline is 4:30 pm on Monday of the week preceding publication.
Here is their ad rate schedule.
Massmail
To send a massmail to students/faculty/staff in any combination, contact UIC News for Mass Mailings or DDDH (Deans Directors and Department Heads)Mailings.
Fees:
$125 to students
$125 to faculty and/or staff
$250 to students PLUS faculty and/or staff
DDDH -- Messages can be sent to deans, directors, and department heads (DDDH) for $35. Submissions should be sent to publicaffairs@uic.edu with FOAPAL.
The Chicago Flame:
Chicago Flame Advertising Office: (312) 421-0480
Chicago Flame Editorial Office: (312) 996-5421
Fax: (312) 421-0491
email: chicagoflame@chicagoflame.com
mailing address:
Chicago Flame
222 S. Morgan, suite 3E
Chicago, IL 60607
The Publication Schedule is here.
Information for Flame Ad Rates is online too.
Public Affairs
Is your event likely to be of interest to people from off-campus? If so, be sure to let Public Affairs staff know well in advance so they they can get out a press release. UIC's News Bureau is organized on a "beat system," with staff members assigned to cover different areas of the university.
If you aren't sure which staff member to contact, call (312) 996-3456. Their website lists their "beats" by college.
UIC Health UPDATE
UIC Health UPDATE is is the official biweekly publication of the UIC Medical Center. It is distributed to over 6,000 campus and university personnel via electronic and print formats. It contains information about new and innovative programs and services offered at the Medical Center, its personnel and activities. If the event is not related to the Medical Center or health sciences, it will likely be omitted due to space limitations. UPDATE is published by Medical Center Marketing, Cassie Richardson, editor. UPDATE replaces the previously published THIS WEEK.
To submit news for UPDATE , call (312) 413-1160, fax to (312) 996-7344 or email cassie@uic.edu .
Flames Radio: The UIC Campus' web-cast radio station!
The stations accepts ads from from both on-campus and off-campus clients. Sponsorship ads are payable in advance, with a discount for multiple purchases. For information, use their web-based contact form
USG electronic signboard:
Request your message to be posted through
USG, 397 SCE, M/C 300,
or call them at 312-996-2662.
Listservs and email announcements
- UICGLB-L For messages to members of the UIC Chancellor's Committee on the Status of Lesbian, Gay, Bisexual and Transgender Issues and their allies. To subscribe, address a message to LISTSERV@LISTSERV.UIC.EDU with the message: subscribe uicglb-l-l firstname lastname [Note: Replace firstname lastname with your own name]. Anyone can send messages to Patrick Finnessy for posting, but the list is moderated now and not accepting outside posts.
- PRIDE-L: For messages to members of the UIC recognized student group, PRIDE. To subscribe, address a message to LISTSERV@LISTSERV.UIC.EDU with the message: subscribe pride-l firstname lastname [Note: Replace firstname lastname with your own name.] Subscribers can post messages to pride-l@uic.edu.
- Academy: For messages to members of UIC faculty and some staff (not all faculty or staff are subscribers so this should not be your only effort to reach them). To subscribe, address a message to LISTSERV@LISTSERV.UIC.EDU with the message: subscribe academy firstname lastname [Note: Replace firstname lastname with your own name.] Subscribers can post messages to academy@uic.edu.
- Pacademy: For messages to members of UIC's academic professional staff (not all academic professional staff are subscribers so this should not be your only effort to reach them). To subscribe, address a message to LISTSERV@LISTSERV.UIC.EDU with the message: subscribe pacademy firstname lastname [Note: Replace firstname lastname with your own name.] Subscribers can post messages to pacademy@uic.edu.
- UICORGS: Student Organizations Resources created a listserv to help remind student leaders about upcoming events and deadlines, as well as to provide them with a way to keep in contact with other UIC student leaders. To subscribe, address an e-mail message to listserv@listserv.uic.edu with the message: subscribe uicorgs firstname lastname. There will be a message that you need to reply to in order to confirm the correct address. After subscribing, to post to the listserv, simply send an e-mail to uicorgs@uic.edu.
- There are several community listservs that you may want to post announcements about LGBT events:
UIC Announce
This is a free, web-based announcement system. Users are sent email notices of announcements that may be of interest to them (or get a listing when they log onto icarus or tigger).
To post an announcement, just log onto UIC Announce (http://www.uic.edu/announce/). You will need your UIC netid and password. You will be asked for the following information:
Contact person: The name and phone for the person who is responsible for the information contained in this posting. This person is not necessarily the one making the actual posting but must be a UIC affiliated person.
Audience: You will need to select faculty, staff, grad and/or undergrad students and can limit your announcement to specific colleges or subgroups of UIC communities.
You also have to specify an Event Type (e.g., seminar, conference, meeting, informational, etc.)\ and an Event Date (up to five). Usually, at least one will be required. Don't specify multiple event dates unless actual events take place on these dates, e.g., a seminar series.
You also specify a "Notify Date" (up to five, if the event is on multiple days) on which notifications of this announcement are sent to your selected audience. If no date is entered, the notification will be sent the day after submission. Some event types do not allow notifications.
You also have to specify a Title which will be displayed in the announcement index and in all notifications of this announcement. Make sure the title is very explanatory and perhaps provides info about the event in the title (e.g., registration still open for PFLAG Conference on 6/5)
As an alternative, you can make your own webpage and when people select the announcement title from UIC Announce, they can go directly to your webpage. If you don't know how to make web pages or a webpage is overkill for your announcement, you then simply provide text to be posted at UIC Announce. You can include HTML tags in the text if you like. You will be given a chance to approve or change your submission before it is posted.
Web Pages
Student organizations may apply for space for their own Web site. To apply for a directory for your site, fill out the online form. Up to five members with icarus accounts may be registered with each site and have editing rights. This is an way to keep your organization's web site address the same every year, even as your editors change. Once your site is set up, contact
Annette Wright , 312-413-5058, to link your site to the Student Organizations Resources' page. You can put more detailed information about your event on your organizational web site and refer people there from your printed or email publicity. Ask to have your site linked to the OGLBTC site as well.
Pass out flyers directly
Distribution in all buildings is limited to the "normal schedule "for each facility. Distribution in the Student Center East (formerly Chicago Circle Center) is permitted in the first floor Concourse section except the areas in front of the entrance/exit doors; first to second floor to third floor escalator/stair entry and discharge points of the lower level only; and first, third, fourth, fifth, sixth and seventh floor elevator lobbies (to the building of adjacent corridors). Distribution in the Student Center West (formerly Chicago Illini Union) is permitted in the first floor lobby except in areas in front of entrance/exit doors.
Distribution is not permitted in: reserved meeting rooms and ancillary space or within areas where University-administered functions or activities occur, e.g. cafeterias, athletic facilities, sales offices, lounges and reception areas. . In all other Campus buildings, such handouts may be distributed only in the foyer or lobby areas on the first floor ground level. This policy does not apply to the Pavilion.
Distribution on sidewalks and paths within the Campus is limited to the daylight hours. No one may distribute on or in Campus stairways, classrooms, hallways, corridors, doorways, ramps, elevators, escalators or general use areas nor shall anyone block ingress or egress to any of these places. Questions? Check out the official regulations regarding this sort of distribution.
Bulletin boards
SCE and SCW Building Management Offices will post five approved student organization flyers in SCE and three in SCW free of charge. Drop off flyers in SCE at the second floor Building Manager's Office. In SCW drop off flyers at the Service Center on the first floor. Flyers will be posted within 5 business days. To contact the Building Managers, call
312-413-5130 in SCE and
312-446-2898 in SCW.
Signs on the campus shuttles
Contact University Publications for information on designing and placing ads on the shuttle buses.
Booths in SCE (CCC) and SCW (CIU)
Booths may be reserved by officers of registered student organizations or by academic and administrative departments/units of UIC. Booths must be staffed only by UIC students, faculty or staff for the entire period reserved. They are assigned on a first-come, first-served basis. Users may occupy only the booth assigned to them.
The Reservations Office in Meetings and Conferences will supply identification slips on each booth giving the reserver's name, time, and date. To reserve booths, go to the Meetings and Conferences Office during regular business hours and fill out a "Request for Booth Reservations" form. Each registered student organization may reserve twelve booths per semester. Reservations for subsequent semesters may be made beginning three weeks before the end of the current term.
Display cases in the Montgomery Ward Lounge
Registered student organizations may reserve display cases in the Montgomery Ward Lounge. An organization may reserve a display case for a one week period once each semester. Display cases may address the goals, philosophies, and/or events of the organization. All displays must be in good taste. Display cases may be reserved by completing a "Request for Display Case Reservation" form and turning it in to John Palmatier in Student Center East.
John can be reached at:
Meetings and Conferences
room 151 Student Center East
312-355-2505 or johnpa@uic.edu
The display case is reserved on a first-come, first-served basis. All displays must be in good taste.
SSB Light boxes (in the entrance hallways of SSB)
See John Palmatier
Meetings and Conferences
room 151 Student Center East
312-355-2505 or johnpa@uic.edu
Banners in SCE (CCC) and SCW (CIU)
You need to reserve space to hang a banner in the SCE Concourse or in SCW with the Meetings and Conferences. Banners and Directional Signs can be also ordered from University Publications.
See John Palmatier
Meetings and Conferences
room 151 Student Center East
312-355-2505 or johnpa@uic.edu
Direct mail:
The Office of Gay, Lesbian, Bisexual and Transgender Concerns maintains a campus GLBT-interest mailing list. The list is confidential but the Office will send out LGBT-related mailings if they are provided ready to label and drop in the mail (you may need to pay the postage unless the Office is cosponsoring the event) For more information, please contact Jacob Mueller at (312) 413-8619 or email lgbtqa@uic.edu.
If you want to invite the leaders of other student organizations to come or to encourage them to announce your event to their members, you can get a mailing list from Campus Programs for $5. Postage for off-campus addresses is additional.
Link to other campus events
Does your event "fit" as part of Women's Heritage Month, Unity Month, Project Millennium, Black History Month, etc.? If so, ask that it be included in the calendar of events for that program and on their website (if they have one). Ask if you can have an information table at events such as New Faculty Orientation or if you can put a calendar of events for the fall in summer orientation packets.
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