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Peer Education with WAVES
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Constitution | Workshops
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Wellness
Advocates Volunteering to Educate Students (WAVES)
Article
1 – Name
Wellness Advocates Volunteering to Educate Students (WAVES).
Article II – Purpose
The purpose of this organization shall be to educate and to
increase awareness about wellness related topics throughout
the UIC campus and its community.
Article
III – Membership Requirements
Section 1. Requirements
Membership is limited to UIC students, faculty, and staff.
All new members shall complete a membership application form.
Upon completion of the membership application form, each member
will sit in on topic-specific trainings prior to presenting
on particular wellness topics (i.e. sexual wellness training
to present sexual wellness workshop). Members shall observe
one presentation prior to co-presenting or presenting a workshop
alone. There shall be no discrimination on the basis of race,
religion, sex, sexual orientation or national origin.
Section 2. Active Membership Requirements (AMR)
In order to maintain active membership, members shall:
A.
Attendance at 2/3 of all meetings.
B. Volunteer at least 5 hours during the semester
C. Co-present/present at least 1 workshop during the semester
D. Attend 1 in-service per year
E. Be a student at the University of Illinois at Chicago to
participate
Members
are allowed one semester of not fulfilling the AMR. After
two consecutive semesters of not fulfilling the AMR they will
be withdrawn from the group list serve and member list.
Section 3. Expulsion
A member may be expelled from the organization if a majority
(50+1) of the membership votes for his/ her expulsion or if
the AMR were not fulfilled for two consecutive semesters.
Section 4. Types of Membership
There shall be only three levels of membership. These levels
shall be:
A. New Member: first year member. New Members are unable to
be on the Executive Board.
B. Intermediate Member/Presentation Leader: completion of one
year in the organization, two different in-service trainings
and ability to be a presentation leader (facilitate a presentation
independently). These members are able to be on the Executive
Board of the organization.
C. Advanced Member: active leaders of the organization, ability
to help train New Members as well as the ability to sit on the
Executive Board.
Article IV – Officers
Section 1. Officers
This organization shall have four officers. These officers are
President, Vice-President, Treasurer, and Secretary. Faculty,
Staff, and Alumni may not be officers.
Section 2. Qualification of Officers
All officers must be an Intermediate Member/Presentation Leader
or Advanced Member of the organization.
Section 3. Terms in office
The terms of each elected officer shall be for one academic
year (Fall, Spring, and Summer Sessions) beginning two weeks
before the end of the Spring Semester.
Section 4. Duties of Officers
4.1 All officers shall attend 2/3 of all meetings, assist with
coordination of all activities, consider Active Members, and
must attend all executive committee meetings.
4.2 The President shall preside over all meetings and shall
be Chairperson of the Executive Committee. The President shall
nominate the chairs and members of all committees. The President
has the power to break a tie vote, if necessary. The President
is responsible for having an agenda at each meeting and for
each attendee. The President shall also act as the liaison officer
to the University and act as a representative of the organization.
The President will be responsible for recruitment of members.
4.3 The Vice-President shall assist the President in the execution
of his/her duties and, in the absence of the president, shall
perform such duties. He/she shall preserve files on all administrative
aspects of the organization and shall work in conjunction with
the Secretary in initiating changes and submission of the constitution.
The Vice-President shall be responsible for retention of members
each semester including the use of rewards, praises, and retreats.
4.4 The Treasurer shall promptly collect and deposit all money
owed to the organization. He/she shall also take charge of all
of the organizations monies and keep a true account of them.
The Treasurer shall pay all bills and retain all receipts as
property of the organization. Also, approval of all expenses
in excess of $50.00 is necessary. The majority of Active Members
shall approve expenses in excess of $50 with a quorum. He/she
shall also make and complete a financial report that shall be
presented at each meeting.
4.5 The Secretary shall keep minutes of all meetings and shall
submit such minutes to the members of the organization via email
no more than 48 hours after each meeting. These records shall
also be placed in a binder in The Wellness Center for access
by all members.
Section 5. Provisions for Removal of Officers
Any officer shall be removed from office in the event of the
defiling of the character of the organization. Also, misappropriation
of power or funds for personal gain shall be grounds for dismissal.
Reasons for removal from office include, but are not limited
to theft, lewd conduct, and embezzling. All members through
a quorum shall vote upon the removal of officers with the majority
vote being the final say.
Section 6. Legitimate Transfer of Power
Transfer of power may be done in two ways – temporary or permanent.
A temporary transfer of power may be done if one of the four
officers is going to be absent for more than one month. A temporary
appointment is approved by a majority rule vote. A permanent
transfer of power may be done if one or all of the officers
are unable to finish the term, at the end of the term of office,
or if a member becomes an inactive member. Permanent appointment
will also be approved by a majority rule vote.
Article V – Elections
Section 1. Election of officers
Election of officers shall be held in March of each year, with
the elected term beginning two weeks before the end of the Spring
Semester.
Section 2. Voting
All active members of Wellness Advocates Volunteering to Educate
Students may vote. Voting will be done by ballot. Alumni, faculty,
and staff may not vote.
Section 3. Notice of Appointment
Notice of elections and nominations shall be conducted in March
of each year and appointments are to be made in April.
Section 4. Office Vacancies
Duties from offices vacant after elections shall be distributed
evenly among the elected offices. Elected officers and the advisor
shall decide on the distribution of duties.
Article VI – Meetings
Regular meetings of this organization shall be held bi-weekly
on the first and third week of the month. The President may
call special meetings by notifying members by email. Members
shall be notified five days prior to such called meetings. ¾
of the elected officials and ½ of the organization’s
members must be present to have a quorum.
Article VII – Advisor
The advisor of the organization shall be a full time faculty
staff member at the Wellness Center at UIC.
Article VIII- Committees
There shall be one standing Executive Committee. Committees
may be established for Sexual Responsibility Week, Lollanobooza,
Safer Spring Break, Recruitment, Retention, among others as
necessary.
Article IX – Handling of Funds
Primarily the Treasurer will manage the organization’s on-campus
C.O.F account. All monies collected on campus will be deposited
into the organization’s C.O.F. account. The President, Vice-President,
Treasurer, and advisor shall have signature power on the account.
Article X - Amendments and Revisions
Amendments and revisions to this document will be accepted each
Fall and Spring. All Executive Committee members must vote to
approve changes to the constitution. The Secretary shall be
responsible for the proper distribution of the newly revised
constitution.
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