The Institute for Health Research and Policy administered through the School of Public Health is seeking a Grants and Contracts Associate. Under administrative direction, the Grants and Contracts Associate will serve as a Center Coordinator and provide support to the Center Director and Co-Director as well as multiple Principal Investigators in performing duties related to the management of entire sponsored project life-cycles, from the identification of the potential grants, to assistance with proposal drafting and submission, to pre- and post-award administration regarding funding expenditures for salaries and related project charges for a multitude of research projects.
Contract positions are positions where work is performed away from the main campus location and/or a primary campus site assigned to a primary funding source. This position has a primary funding source.
•Provides research support to multiple Principal Investigators (PI’s) in the Health Policy Center in the management of a multitude of federal, private, state and local sponsored research projects, including, but not limited to, support for research proposal submissions, assistance in developing pre-award budgets and planning in accordance with the specific needs of the particular project (including personnel and financial charges and other expenditures as they relate to the aims of the grant), post award maintenance of all expenditures including personnel and purchasing of data and equipment, assistance in the closeout of each of the projects and providing support to the PI throughout the lifecycle of the grant.
•Provide assistance in the development, maintenance and planning initiatives in accordance with the specific needs of the particular project (including personnel and financial charges and other expenditures as they relate to the aims of the grant). The GCA will provide post award maintenance of expenditures including personnel and purchasing of data and equipment and travel expenditures.
•Act as a liaison with the Institute’s Managers of Research Operations and Human Resources staff and provide grant-related support for each of the Center’s grants including justifications and documentation (Change in Appointment forms) regarding personnel charges, changes to existing personnel appointments, expenditures as related to the project’s specific guidelines and other post award transactions.
•Serve as a Center liaison for external agencies and collaborators, including acting as the main contact with multiple funding agencies (e.g, NIH, CDC, Robert Wood Johnson Foundation), and the primary contact with research collaborators and subcontractors at other academic institutions.
•Work with Principal Investigators and other research personnel to develop systems and procedures for an efficient and effective system at managing specific portions of the post award fiscal planning implementation. Provide updates on expenditure reports for administrative use and future planning initiatives as well as other related duties as assigned.
•Assist Principal Investigators in the submission of successful grant proposals using NIH ASSIST and other federal, foundation, and private funders’ systems. Works with the Principal Investigator to ensure that all of the components are accurately completed in accordance with IHRP guidelines and campus policies and procedures and keep the PI abreast of issues as they arise.
•Coordinates and implements department purchases using university procurement system (iBuy) and procurement cards (p-card and t-card). Responsible for timely entry and reconciliation of all purchases. Also responsible for processing all department reimbursements, payments to vendors, and honorarium payments using UI Travel and Expense Management system.
•Perform other related duties as assigned.
1.Bachelor's degree in business administration, accounting, finance, economics or a field related to the position.
•Previous experience working at an administrative level in a university setting
•Knowledge of office management, basic accounting principles, and office operations
•Intermediate level expertise using Word, Excel, Access, Outlook, and PowerPoint but a high-degree of proficiency with basic functions and formatting in Excel is preferred.
•Previous experience using UI systems: TEM, Banner, FABWeb, iBuy, EDDIE is welcome but not required.
•Independent judgment, critical thinking, discretion, high level of professionalism and customer service.
•Ability to set and manage priorities across multiple projects, PIs, and deadlines.
•Public health training, including research management (preferably in an academic setting) and a graduate degree with demonstrated knowledge of research principles and theories, along with direct work experience with at least one major public health issue (e.g., obesity, tobacco control, heart disease, digestive diseases, etc).
•Knowledge of research grant policies, including not only federal grants, but also state and private funders. This is essential for both for submitting grants and for management of grants post-award. (This includes knowledge of Grants.gov, ERA Commons, ASSIST, etc.)
•Extremely strong interpersonal and communication skills, including ability to listen to others and synthesize complex ideas and a large volume of information to better manage grants and the operations of the HPC.
For fullest consideration, please submit a cover letter and resume to: John Brach, email: email@example.com no later than October 11, 2017.
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