2. the University Orientation, which is for all new students (Teaching Assistants & Non Teaching Assistants).  Below is information for the University Orientation. ???

 

Obtaining an i-Card

The i-Card is the official identification card of the University for students, staff and faculty. It is important to obtain the i-Card and carry it with you at all times. The i-Card is needed to enter certain labs and buildings, for access to certain student-related events and services, and to check material out of the library.  Once you have registered, you should obtain your i-Card as soon as possible. You will  need to bring a print-out of your registration and either a driver’s license, state ID card, or passport to the i-Card Office. Complete information, including locations, is available from the i-Card Office.

Activating Net-ID (e-mail purposes)

A UIC network ID, or netid, is a public identifier used to identify yourself for your ACCC accounts and services. A netid is also needed to access UIC and University of Illinois online and Web services, including UIC Human Resources online systems, students' my.UIC.edu portal accounts, and to establish an Enterprise ID for accessing UI Enterprise Applications. Your UIC netid is part of your UIC email address (netid@UIC.EDU) and is used to login to my.UIC.edu, UIC-Wireless, ACCC email accounts, and the ACCC Unix servers, among other things.  Your netid is not a password. It is not an account, itself, but you need one to open an account.

Choosing an Enterprise ID (registration purposes)

An Enterprise ID is not the same as a UIC netid. Although in most cases a person's Enterprise ID is created to match their netid, it is important to keep in mind that they cannot be used interchangeably. Each provides access to a different set of services and each has its own password.

 

U-Pass (public transportation)

Medical Immunization Requirement

Illinois state law requires proof of certain immunizations for students in most situations.  The policy and contact information are available at the Office of Medical Immunization Records. It is important that you read this information carefully as registration for future terms is not allowed if you are not in compliance at that time.

 

Registering for courses online

Sometime after you receive your official admission letter from the Office of Admissions and Records you will receive, usually via email, instructions on when and how to register.  Registration, including changes to any existing registration, begins a number of months before the term and continues through the first official ten days of the term (first official five days for summer session). Up until this date you can add or drop courses freely and without penalty.  During the registration period, all registration activity is carried out by the student using Student Self-Service, which may be accessed from UIC Web For Student.  If you receive an error message that you do not understand, consult the Registration Help Line at (312) 996-8600.


 

Advising information

Your orientation letter in the spring will include preliminary instructions and advice
concerning fall courses.  Although you will have an advisor throughout the time you spend working toward your degree, you should feel free to contact other faculty members in your department any time for further advice. All graduate students in our programs are expected to participate actively in the life of their particular. This includes regular attendance at lectures and other events scheduled either within the student’s particular department.

 

Directors of Graduate Studies by program:

Hispanic Studies	Cristian Roa	roa@uic.edu
French	Margaret Miner	mminer@uic.edu
German	Elizabeth Loentz	loentz@uic.edu
Slavic	Michal Markowski	markowsk@uic.edu
Linguistics	Richard Cameron	rcameron@uic.edu
Spanish MAT	Inmaculada Taboada	taboada@uic.ed

     

     

Information on Health Insurance Coverage (Campus Care)

 

E-bill (Tuition and Fees)

Tuition and fees are set by the Board of Trustees of the University of Illinois. The tuition and fee schedule at UIC is fairly elaborate so it is important to understand what your charges will be, as well as your payment obligations.   As soon as a new student registers for a class they receive an electronic bill.  Payment is to be done online.  If you need to work out a payment plan, please contact them directly.


 


INFORMATION FOR TEACHING ASSISTANTS ONLY (DOMESTIC & INTERNATIONAL)
If you have been granted an assistantship there are a number of important steps that have to be undertaken to ensure timely processing and receipt of your first stipend check.  You will receive a formal letter of offer from your specific program/department.  After you have returned your acceptance with your signature, the department will complete the necessary information in the university database.  When the department completes the previous step, it will trigger an email to you with logon and other information for an online system called NESSIE.  In NESSIE, you will need to complete the HR Application and Payroll information (demographic, educational, and bank deposit information).   


After that is completed in NESSIE, you will be instructed by your Department to complete the I-9 form, which you submit to the hiring unit. The I-9 form is viewable in Nessie and includes a list of acceptable official identification you will need to bring in with the completed forms.

 

Departmental Orientation (required for ALL new Teaching Assistants -- Domestic AND International).

At the end of spring, all new students receive an email message from the department with a detailed schedule for the Departmental Orientation (it is held every August during the week before classes begin); this is a mandatory orientation for all new Teaching Assistants.  Orientation week is very busy, so new students are strongly encouraged to plan on arriving in Chicago at least one week before orientation to find housing, obtain their icard, etc.   This orientation usually lasts an entire week.

 

Departmental supplies

You will be informed when and where to pick up supplies and photocopy codes during the departmental orientation.


 

INFORMATION FOR INTERNATIONAL STUDENTS ONLY
Teaching Assistants:  the Department will send appropriate information to the Office of International Services to initiate an Employee Clearance form.  The processing for international students on a visa allows less flexibility in regards to the start date, so it is important to complete the necessary steps in a timely fashion. It is only after all these stages have been successfully completed that your appointment becomes official and allows you to begin your duties and receive the monthly stipend, which is paid on the 16th. In addition, if your contract is 25% and above the appointment comes with a tuition waiver and you must register for a minimum 8 credit hrs. so as to not lose the waiver. If the appointment for the assistantship is offered or processed late, or any of the steps outlined above are delayed, there is a possibility of missing your first monthly stipend check. Although you will receive an adjusted payment a month later (assuming the beginning date is properly processed and assuming you worked for that period), not having the first check can cause financial issues you did not anticipate.  Therefore, if you do not receive timely responses you should always contact the School at: (312) 996-5218.  See the Graduate College website at for additional assistantship information.

 

For ALL students (Teaching Assistants & Non TA’s)

Check in with OIS (Office of International Services located inside SSB, corner of Harrison & Racine Ave.) to do check –in (Visa Clearance) as soon as you arrive in Chicago.

 

International Student Orientation held in SSB (Student Services Building corner of Harrison Racine Ave.).  New International Students are automatically charged for this orientation and dinner;  therefore, it is of utmost importance that students attend.

 

Tax Treaty Options (call & visit during 1st week of term) Payroll Office (located in the Marshfield Building, West Campus, Polk & Ashland Ave.).

 

Applying for a social security number

Be sure to ask the Office of International Services when doing the check in; they can advice new students on the latest procedures for applying and obtaining a social security number/card.


UIC Connect – For further questions, you can contact the administrator of all graduate programs - Rocío García at:mexotic@uic.edu  or (312) 996-0254.