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Daily Digest Archive for February 10, 2003
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Q: (Initially posted on February 7, 2003) FROM MENTEE JACQUE
S. IN HI
I am having some difficulties with some pictures I want to
be able to send to my friends through yahoomail. I received
the picture through yahoomail from a friend, which she got
off her digital camera. The first thing i tried was to forward
the pictures... which did not work because it was too big.
So I tried to forward one picture at a time.. still too big.
It needs to be smaller than 1000k, and it is currently at
5000k. I have no idea how to make this picture smaller. I
need some ideas! Thank you for your time!
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February 10, 2003
A: FROM MENTOR DENISE HARBERT
IN IL
This is a VERY common problem that even my adult clients have
trouble
avoiding. Many email systems will not accept attachments that
are larger
than 1000KB. A lot of high resolution graphs and pictures are
much larger
than that. In some cases, WinZip is a great place to start.
However,
WinZip is really designed for compressing databases with rows
and columns
(like in Microsoft Excel, Microsoft Access, SAS, text files,
dbf files,
etc). It does not always do a good job on pictures and graphics
like you
might get in .jpg format or that you might use in Microsoft
PowerPoint. If
WinZip doesn't work, you can copy the graphic/picture and paste
it into
another software package with lower resolution and lower space.
If you
just do Edit/Copy and Edit/Paste (also known as ctrl+c and ctrl+v),
then
the default is usually the highest resolution graphic possible,
which takes
up the most space. To avoid this, you should paste as a picture.
Try this:
Launch the graphic/picture so you can see it in whatever the
default system
is. Open a word-processor or presentation software like Microsoft
Word,
Microsoft PowerPoint, etc. Click on the graphic/picture to select
it and
copy using Edit/Copy, ctrl+c, or however the menu allows you
to copy. Then
click back to the blank page/presentation in Word/Power Point.
Select
Edit/(Paste Special) or alt+e+s. A menu will pop up asking you
to select a
format. Choose "Picture". If Picture is not an available
option, then you
may have to try it a few different times and save to see how
large the file
size is. (You can see the file size if you go into Windows Explorer,
find
the file location on your hard drive, and select View/Details.)
Usually
"Device Independent Bitmap" is one of the higher resolution
and larger file
size choices. "Picture" is the smallest.
If that doesn't work, then you can also try doing an alt+(print
scrn)
instead of Edit/Copy. Then paste special like above, then crop
out the
excess stuff with the picture toolbar (View/Toolbars/Picture,
select the
Crop Icon that looks like two offset + signs, click on the edges
of the
graphic/picture, and drag and drop inward like you would when
making a
window smaller).
Here's a great tip if you're pasting a graph from Microsoft
Excel to
Word/PowerPoint: do not click on the graph itself when you copy.
Instead,
use your mouse to highlight the cells that are under the graph.
Then copy
with Edit/Copy or ctrl+c. Go to Word or PowerPoint, then Edit/(Paste
Special)/Picture. Pasting as a Picture this way can literally
result in a
Word/PowerPoint file size that is 1/10 or less the size the
file would be
if you used the highest resolution default. It also breaks all
links
between Excel and Word/PowerPoint, so data won't update automatically
if
the Excel file is changed and so the user cannot easily change
the data in
the graphic. This is VERY important in business when you're
sending a
presentation to a client and you don't want them to be able
to change your
presentation when they get it and pass it around internally.
I hope this helps! Good luck!***********************
February 8, 2003
A: FROM MENTOR CATHY UPSHIRE
IN IL
Dear Participate,
One way to send your pictures would be to compress them using
the "Winzip" utility. If you don't have it on your
computer,
you can go to "www.winzip.com"
and download the "Evaluation
Version". It's free. Install it on your system and you
will
be able to compress your picture files. Once your files have
been compressed they will be small enough to send using Yahoo
mail. However, the people you send your pictures to will
have to have Winzip on their computers to "Explode or
Extract" your files back to their original state. Good
Luck!
********************
A: FROM MENTEE ROSANA O. IN NJ
You can try to send them as an attachment maybe that will work.
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