ByLaws of the College of Pharmacy
Revisions to the Bylaws of the College of Pharmacy, University of Illinois at Chicago were approved by the faculty on: June 24, 2014
The membership of the Faculty shall be as defined in the University Statutes (Article II, Section 3a)
For the purpose of this document, faculty campus designation is defined by the location at which the faculty member performs his/her primary teaching and/or research activities.B. Voting Membership
The College shall be governed in its internal administration by its faculty, University Statutes [Article II Section 3b (1) and (2)]. The faculty consists of the President, the Chancellor and the Vice Chancellor for Academic Affairs or equivalent officer of its campus, the Dean, the Vice Dean, the Associate Deans and Assistant Deans of the College, and all those in the College with academic rank or title who are tenured or are receiving probationary credit toward tenure, members of the academic staff of the College who have the rank or title of clinical associate professor or clinical professor, and such other officers of the University as the Chancellor may assign thereto. Voting privileges will also be granted to non-tenure track faculty members who have been granted voting rights for four (4) consecutive years and who remain employed at least 50% time at the College. The Dean of the College, on the advice of the College Executive Committee and in consultation with the Chancellor, may add to the faculty a representative of any other department or group as may be entitled to representation by virtue of participation in the program of instruction in the College. The Executive Committee of the College shall annually determine the faculty membership and voting rights of all other academic staff in the College who are not tenured or receiving probationary credit toward tenure, including emeritus or retired faculty who are actively engaged in advancing the mission of the college.
Election of faculty membership for any committee will be by the entire eligible voting members of the faculty, not by faculty location, unless otherwise specified.Unless specifically excluded, faculty must have voting rights to be eligible to serve on the college committees defined within this document.
The list of voting faculty will be provided by the executive committee to the Office of the Dean prior to the first faculty meeting of each new academic year.
At least two regular meetings of the Faculty shall be held in the Fall semester, and at least two regular meetings of the Faculty shall be held in the Spring semester. Elections shall be held during the last regular meeting of the Spring semester, which shall be designated the Annual Meeting, except for elections to fill vacancies for unexpired terms, as stipulated in College Bylaws Section V, E. One regular meeting shall be held in the summer semester.
Special meetings of the Faculty may be called by the Dean of the College, by the Executive Committee, or on petition of ten members of the Faculty.B. Quorum
A quorum shall consist of one-half (½) of the voting membership of the faculty.C. Presiding Officer
The Dean shall be the presiding officer. In his/her absence or inability to preside, this function shall be exercised by the Vice Dean, an Associate Dean, an Assistant Dean, or faculty member designated by the Dean.D. Rules
Robert's Rules of Order, in its current edition, shall prevail in all of the faculty meetings. Any change in the core curriculum, or in the requirements for electives or for graduation in the Doctor of Pharmacy degree program requires a two-thirds (2/3) affirmative vote of all members present and eligible to vote. Such changes may only be acted upon if a written proposal has been distributed to the Faculty not less than ten days prior to the next meeting. To suspend the rules requires a two-thirds (2/3) affirmative vote of all members present and eligible to vote.E. Parliamentarian
A parliamentarian, nominated by the Committee on Committees and elected annually by the Faculty, as hereinafter provided, shall rule on all questions of parliamentary procedure.
The Secretary of the Faculty shall be nominated by the Committee on Committees and elected annually by the Faculty as hereinafter provided (University Statutes, Article III, Section 2e). It shall be the duty of the Secretary to distribute notices of faculty meetings, publish the agenda, act as recorder of faculty deliberations, and publish the proceedings of faculty meetings.
Preceding the regular Fall faculty meeting the Secretary shall distribute to each Faculty member a list of all Faculty members, indicating their rank and eligibility to vote, and make available an electronic copy of these Bylaws to all Faculty. The Secretary shall record the complete language of all approved changes to the Bylaws in the minutes of the faculty meetings and shall: 1) inform the Office of the Dean of all such revisions; 2) ensure the timely incorporation of such revisions into the official version of the College Bylaws on the college website and 3) maintain an official, dated, hard copy of the Bylaws.IV. Committees
The standing committees shall be determined by the Faculty by title and specified number of members. Each committee shall be elected annually as hereinafter provided, and shall elect its own Chairperson unless otherwise stipulated by these Bylaws. The Chairperson of each committee may also serve as Secretary, unless another committee member is appointed in the role of Secretary. New or revised policies formulated by standing committees must be approved by a vote of the faculty. These committees shall be as follows:
The functions of the Executive Committee shall be in accordance with duties outlined in the University Statutes (Article III, Section 2f and Sections 3b, 3d (1) (8) and (9)). The Committee shall act as the governing body of the Faculty between regular meetings. In routine matters, it shall have the power of decision, but such actions shall be reported to the Faculty for its review. In all other matters, it shall present its recommendations to the Faculty for action. The identification of routine matters is the responsibility of the Faculty. The Executive Committee shall act as an Advisory Committee to the Dean and may act on any administrative problems presented by the Dean.
The Executive Committee shall consist of the Dean of the College who shall be the Chairperson (University Statutes, Article III, Section 4, 2f), and two faculty members elected from each department from the Chicago campus, plus one faculty member elected from the Rockford campus.
Faculty members shall be elected for terms of two years. One member from each department from the Chicago campus shall be elected each year. At least one member from each department must be of the rank of Associate Professor or above. To be eligible for election a faculty member must have been a voting member of the College of Pharmacy Faculty for a minimum of one year. A member may succeed himself/herself only once, but shall again be eligible for election one year after leaving office. Faculty members with college administrative appointment at the level of Associate Dean, Department Head or Vice Dean are ineligible to be members of the Executive Committee.
When considering faculty promotion and/or tenure, the Executive Committee shall follow current University policies and procedures. For decisions involving promotion and/or tenure at the rank of Associate Professor, normally these deliberations will be conducted by those tenured members of the Executive Committee holding the rank of Associate Professor or Professor. For decisions involving promotion and/or tenure at the rank of Professor, normally these deliberations will be conducted by those tenured committee members holding the rank of Professor. In all promotion and/or tenure cases there must be at least three members of the Executive Committee involved who meet these criteria, or if the Executive Committee lacks an adequate number of qualified members, then the Dean, with appropriate advice from the Executive Committee, may establish a Promotion and Tenure Committee including faculty from other colleges or UIC units who are qualified by expertise and meet all other eligibility standards in accordance with current university Promotion and Tenure guidelines.
The Committee shall receive a report annually from the Office of the Dean detailing current use of physical facilities assigned to the College and plans for future alterations, additions and space re-allocations.
The Committee shall participate in joint sessions with the College administrative officers to advise the Dean in the formulation and execution of College policies and programs when deemed necessary by the Chairperson of the Committee. The Committee shall be responsible for conducting the University Statues-mandated reviews of the Dean, and of Directors of Institutes and Centers, no less often than every five years. The reviews shall be conducted in accordance with the current "Policy and Procedures for Dean, Head and Director Evaluations" adopted by the faculty.2. Educational Policy Committee (EPC)
The Committee shall concern itself with all matters affecting the educational programs within the College, including formal courses, continuing education, experimental programs, and industrial visitations. It shall maintain an open file of syllabi, describing current course content and shall furnish copies of this information upon request. It shall consider and bring to the Faculty recommendations concerning curricular changes, course content revisions, and designation of course numbers, prerequisites for courses, college requirements of pre-professional curricula and the designation of a department to teach approved courses. This Committee shall initiate and act upon items from within or outside of its own membership, and shall report its actions to the Faculty. It shall act in an advisory capacity to the administration in regard to class schedules, final examination schedules and pre-registration schedules.
The Committee shall consist of eight elected faculty members from the Chicago campus; one elected faculty member from the Rockford campus; one ex officio member without voting privileges from the Rockford campus appointed by the Vice Dean and four professional students. Each elected faculty member shall be elected for a term of two years. The Associate Dean for Academic Affairs shall also be an ex officio member (without voting privileges) of this Committee. An alumnus/a of the College shall also serve in an ex officio role without voting privileges. The Director of Experiential Education or his or her designee shall also serve in an ex officio role without voting privileges. Nine committee members shall be elected by the Faculty, and each department on the Chicago campus shall be represented on this Committee by two members. Four faculty members from the Chicago campus shall be elected each year, one from each department.
Two student members on the Chicago campus shall be appointed by the Dean from three names submitted and recommended for each vacancy by the Student Council. The student members on the Rockford campus shall be appointed by the Vice Dean from two names submitted and recommended for each vacancy by the Student Council. The student membership from the Chicago campus shall consist of one member each from the P2 class and the P3 class. The student membership from the Rockford campus shall consist of one member each from the P2 class and the P3 class. Two-year appointments shall be made of students who are members of the P2 class. In the first year, the P2 student will serve as ex officio without voting privileges and will serve the following P3 year as a full member with voting privileges. Appointments shall be made for shorter terms where necessary for reasons such as replacement of individuals unable to serve.
Alumnus/a membership shall be by appointment by the Dean from three names submitted and recommended by the College of Pharmacy Alumni Association. An alternate alumni member may be appointed by the Dean, to serve in the absence of the regular alumni representative.
The Educational Policy Committee (EPC) chairperson shall charge a Subcommittee on Continuing Education to act as programmatic advisors to the Office of Continuing Education and Meeting Services staff and to provide oversight for continuing education programs offered by the Office. The Subcommittee shall be appointed by the Chairperson of the EPC, in consultation with the Director of Continuing Education, and shall be made up of no less than five (5) College of Pharmacy faculty members, and with no fewer than two (2) of whom are current EPC committee members. The CE Subcommittee chair will be selected by the Subcommittee and will serve as an ex-officio member of EPC if he or she is not already a member. The chair will provide EPC with detailed reports outlining the Office's CE programming activities at least once per semester.3. Academic Standing Committee
This Committee shall monitor the progress of all students in the Doctor of Pharmacy degree program. The responsibilities of the Committee include the following:
a. Monitor and make decisions on student progress and eligibility for continued registration and graduation.
b. Periodically review existing and establish new criteria and policies, subject to approval by the faculty, concerning academic status and eligibility for continued registration and graduation.
c. Serve as a hearing body before which students who have received adverse decision can appear and be heard in accordance with Committee procedures available from the Office of Student Affairs.
d. The Committee will not hear issues related to an academic determination (e.g. a grade assignment) unless otherwise required by the University of Illinois at Chicago Academic Grievance Procedures.
This Committee shall consist of five Faculty members and shall elect a Chairperson from its tenured faculty committee members. The Associate Dean for Student Affairs and a person appointed by the Dean from the College of Pharmacy with expertise in ethnic and cultural issues affecting students' academic standing shall serve on the Committee as ex officio members without voting privileges. Faculty members shall be elected for staggered terms of two years; three members to be elected in one year and two members in the succeeding year. At least three (3) tenured faculty members shall serve on this Committee at all times.
The duties of this Committee shall include the nomination of students for the various awards, proper recognition of honor students and students receiving awards, and shall determine the financial status of students applying for grants-in-aid, and, after consultation with the Office of Student Financial Aid, shall recommend the students who demonstrate the greatest financial need to the Dean of the College. It shall consider all proposals for the change of, or addition of new awards, scholarships, etc., and shall make recommendations to the Faculty regarding such proposals.
This Committee shall consist of five faculty members at least one of whom will be from Rockford, plus an Associate or Assistant Dean of Student Affairs, in an ex officio capacity without voting privileges, appointed by the Dean. The Director of Advancement will also serve on the Committee in an ex officio capacity without voting privileges. Faculty members shall be elected for staggered terms of two years, two to be elected each year. The Committee may seek the advice and counsel of the Student Council or other student leaders on an as needed basis.5. Committee on Committees
The duties of this Committee shall be to seek recommendations for nomination to standing college committees, make nominations for elective membership to standing committees as specified (College Bylaws, Article V, B) and submit these for election at a regular faculty meeting, and make recommendations to the faculty of persons to fill interim positions on standing college committees.
This Committee shall consist of six members, one of whom shall be appointed by the Dean of the College and one member appointed by the Vice Dean to represent the Rockford campus. Four members shall be elected as specified below (Article V, A), one from each department.
The Committee on Committees shall not make nominations for its own successor committee.6. Information Technology Committee
The Committee shall advise the College administration on policies related to current and future computer and technology needs for research, teaching, and service. The Committee shall make appropriate recommendations that ensure a suitable technical infrastructure for the benefit of departments, faculty, staff, and students. The Committee shall provide direction to the Webmaster for the College homepage.
There shall be five members elected from the faculty on this Committee, at least one of whom will be an elected faculty member from the Rockford campus. Faculty members shall be elected for two-year terms. Two or three faculty members will be elected each year. The Executive Director of Information Technology (IT) or his/her designee from the Chicago campus and the Director of IT or his/her designee from the Rockford campus will also be members of this committee.
In addition, the Dean may appoint ex officio member(s) without voting privileges to this committee:
a. A representative of the Office of the Dean
b. A person knowledgeable in information technology applications to pharmacy
c. A student from the professional program and a graduate student
The Committee will oversee and enforce the College's Honor Code and will serve as an arbiter for appeal of findings of violations of the Honor Code as it relates to issues of professionalism. However, actions relating to issues of academic dishonesty that occur within the Doctor of Pharmacy program of the College will be handled in accordance with the UIC Student Disciplinary Policy which is authorized through guidelines provided in the University of Illinois Statutes (Article XI, Section 2 and the Senate Committee on Student Affairs Student Disciplinary Policy and which currently states "The Student Disciplinary Policy is recognized as the standard process for handling incidents of student misconduct. The UIC Student Disciplinary Policy is independent from and may be implemented in addition to any other university document, policy or process which may exist and relates to matters of student behavior. This Policy governs all regional sites of the University of Illinois at Chicago."
The Committee shall consist of ten members, and will include four faculty members, one of whom will be from the Rockford campus; one representative from the Office of Student Affairs, and five students from the Doctor of Pharmacy program of the College, one of whom will be from the Rockford campus. The four faculty members shall be elected annually for one year terms. The Dean shall appoint the representative from the Office of Student Affairs. The Pharmacy Student Council shall appoint the five student members; there shall be one student representative from each of the four professional year classes and one member from the Rockford campus. The Rockford student member may be from any class level as determined by the Student Council. One of the four faculty members shall be elected by the Committee to serve as the Committee Chair.
Each member of the Committee shall have full voting rights within the Committee. A quorum will consist of a two-thirds (2/3) majority of the full Committee that is eligible to vote. Decisions by the Committee shall require a simple majority vote of those present and eligible to vote. The Committee Chair may not vote except to break a tie vote.
When a student from a particular class is brought up on charges, the student committee member from that class shall recuse himself/herself from that case.8. Assessment Committee
The Assessment Committee shall formulate and monitor the overall Assessment Plan of the professional pharmacy program which, in collaboration with the Office of Academic Affairs systematically and regularly evaluates the program's curriculum delivery and outcomes ensuring adherence to current ACPE standards. The Assessment Committee will identify critical assessment needs to ensure consistency between the Chicago and Rockford campuses.
The Assessment Committee will consist of eight members. Four faculty members shall be elected annually for a two year term. Three faculty members shall be elected from the Chicago campus and one faculty member shall be elected from the Rockford campus. Initially one faculty member from the Chicago campus and the faculty member from the Rockford campus shall be elected for two year terms and two faculty members from the Chicago campus shall be elected for one year terms. The Associate Dean for Academic Affairs or his/her designee shall be an ex officio member without voting privileges. The Vice Dean from Rockford shall appoint an ex officio member, without voting privileges, from the Rockford administrative staff.
Two students (one P2 and one P3) shall be appointed to the Assessment Committee with voting privileges of one-half vote each. One student will be from Rockford and one student will be from Chicago. Initially the P2 student will be a Rockford student and will serve a two year term and the P3 student will be from Chicago and will serve a one year term. Henceforth, each new student member will serve a two year term. The student members on each respective campus will be appointed by the Dean (Chicago) and Vice Dean (Rockford) from three names and recommended for each vacancy by the Student Council.
Ad hoc committees of the Faculty shall be appointed by the Dean of the College in consultation with the Executive Committee as occasions arise. The composition and charge to the committee shall be in writing. Each such committee shall exist until the purpose for which it was formed has been fulfilled, or for one calendar year, or until dissolved by the Dean, whichever comes first.
The Committee is charged with the responsibility of admitting students to the program leading to a degree of Doctor of Pharmacy. The Committee shall select students guided by admission criteria established by the Faculty. This Committee shall periodically review and recommend criteria and policies, subject to approval by the Faculty, for the admission of students to the College.
The Committee shall consist of fourteen members, except as specified below, who are nominated by the Faculty and upon recommendation of the Dean are appointed by the Chancellor. Membership on the Committee shall include nine faculty members of the College of Pharmacy, at least one of whom will be from the Rockford campus and at least six of whom shall be pharmacists. The Committee shall elect from its faculty membership a chairperson. In addition, the membership of this committee shall include the Associate Dean for Student Affairs in Chicago, the Rockford Director of Student Affairs and a person appointed by the Dean from the College of Pharmacy with expertise in ethnic and cultural issues affecting students' admissions and one member from outside the College who is familiar with pre-pharmacy advising, and who is elected by the faculty every other year. The College faculty members will serve terms of two years with four or five faculty members elected each year. The UIC Director of Admissions and Records, or his or her designee will act in an ex officio without voting privileges capacity as part of this committee.2.Delegates to the Student-Faculty Relations Committee
The functions of this Committee shall be as specified in the Bylaws of the College of Pharmacy Student Council.
Faculty delegates shall be elected by the Faculty upon nomination by the Committee on Committees except that the Dean of the College, the Chairperson of the Educational Policy Committee, and the Faculty Advisor to the Student Council shall automatically be faculty members of this Committee. The Associate Dean for Student Affairs in Chicago and the Director of Student Affairs of the Rockford campus shall be ex officio members without voting privileges. In addition, three faculty members shall be elected annually, one of whom will be elected from the Rockford campus.3. University of Illinois at Chicago Senate
Faculty members elected to the Senate of the University of Illinois at Chicago shall serve for a period of three years, with approximately one-third (1⁄3) of the Senators to be elected annually. They shall be elected in accordance with the Bylaws of the Senate of the University of Illinois at Chicago.4. Delegate and Alternate to the Council of Faculties, American Association of Colleges of Pharmacy (AACP)
A delegate and alternate delegate to the AACP Council of Faculties shall be elected annually by the Faculty. The Committee on Committees shall nominate two Faculty members as AACP representatives, and additional nominations may be made from the floor. The Faculty members receiving the largest number of votes and second largest number of votes shall serve as delegate and alternate delegate, respectively.5.Representatives to the Senate Subcommittee on Student Discipline
The functions of the representatives shall be as specified in the University of Illinois at Chicago Bylaws of the Senate, Section 2; Article XI, Section 2 of the University Statutes; and, the UIC Student Disciplinary Policy. Faculty members may be called upon to serve (on ad hoc basis) during campus-wide student disciplinary judicial processes, either on the Referral Committee or as a panelist for the University Judiciary Committee (hearing committee pool).
Five Faculty members shall be elected as nominees to be appointed, as needed, by the Senate Subcommittee on Student Discipline (or equivalent subcommittee for the UIC Senate Committee on Student Affairs). Nominations for these positions will be made by the Committee on Committees. On an annual basis, the Associate Dean for Student Affairs will forward names for representation on this committee to the campus Senate Subcommittee.
Nominations for elective membership shall be made from the floor at a regular meeting of the Spring semester. At least two faculty members from each department shall be placed in nomination to be voted upon at the Annual meeting. To be eligible for election a Faculty member must have been a voting member of the College of Pharmacy Faculty a minimum of one year. After election, the Dean shall call a meeting of the Committee for the purpose of electing its own Chairperson.B. Nominations for Other Committees
The Committee on Committees shall present to the Faculty at the first regular meeting of the Spring semester, a list of nominations for the various elective positions to be filled, subject to limitations elsewhere stated in these Bylaws. The Committee's list of nominations shall lie over until the Annual Meeting of the Faculty, at which time all elections shall be held.2. Nominations from the Floor
Any member of the Faculty may make additional nominations from the floor for any elective office at either of the regular meetings. The faculty member(s) so nominated must be willing to have his or her name placed in nomination.
Elections shall take place at the Annual Meeting or whenever appropriate for all positions to be filled. If, in any case, there shall be more candidates than positions to be filled, a simple plurality shall elect.D. Term of Office
Each new Committee shall take office on July 1st each year and shall maintain its membership until June 30th of the following year unless otherwise specified.E. Vacancies
For all vacancies, the Committee on Committees shall nominate replacement candidates to fill the unexpired term and shall present them at the next faculty meeting. At that meeting additional nominations from the floor will be sought and an election held.
Periodic review of College Bylaws shall occur as needed, but at least once every five years.
Any voting member of the Faculty may, at any regular or special meeting, propose amendments to the Bylaws. Action on any such proposal shall be deferred until the next scheduled meeting, to be held not less than two weeks subsequent to the distribution of the text of the proposed amendments. A proposed amendment may also be acted upon if a written proposal has been distributed to the Faculty not less than ten days prior to the next meeting. Approval of an amendment shall be by a two-thirds (2/3) affirmative vote of all members present and voting.VII. Bylaw Interpretation
Where ambiguity or difference of opinion may exist in interpretation of the Bylaws, the Executive Committee and Administrative Officers will meet jointly to advise the Dean.