By-Laws of the College of Pharmacy
I. The Faculty
A. Membership of the Faculty
The membership of the Faculty shall be as defined in the University Statutes (Article III, Section 2b).
B. Voting Membership
The College shall be governed in its internal administration by its faculty. The faculty consists of the President, the Chancellor and the Vice Chancellor for Academic Affairs or equivalent officer of its campus, the Dean, the Associate Deans and Assistant Deans of the College, and all those in the College with academic rank or title who are tenured or are receiving probationary credit toward tenure, members of the academic staff of the College who have the rank or title of clinical associate professor or clinical professor, and such other officers of the University as the Chancellor may assign thereto. Voting privileges will also be granted to non-tenure track faculty who have been granted voting rights for four (4) consecutive years and who remain employed at least 50% time at the College. The Dean of the College, on the advice of the College Executive Committee and in consultation with the Chancellor, may add to the faculty a representative of any other department or group as may be entitled to representation by virtue of participation in the program of instruction in the College. The Executive Committee of the College shall annually determine the faculty membership and voting rights of all other academic staff in the College who are not tenured or receiving probationary credit toward tenure.
II. Faculty Meetings
A. Annual and Other Faculty Meetings
At least regular meetings of the Faculty shall be held in the Fall semester, and at least tworegular meetings shall be held in the Spring semester. Elections shall be held during the last regular meeting of the Spring semester, which shall be designated the Annual Meeting, except for elections to fill vacancies for unexpired terms, as stipulated in Bylaws Section VE . One regular meeting shall be held in the Summer semester.
Special meetings of the Faculty may be called by the Dean of the College, by the Executive Committee, or on petition-of ten members of the Faculty (University Statutes, Article III, Section 3d(l).
B. Quorum
A quorum shall consist of one-half («) of the voting membership of the faculty.
C. Presiding Officer
The Dean shall be the presiding officer. In his/her absence or inability to preside, this function shall be exercised by an Associate Dean, or Assistant Dean, or faculty member designated by the Dean.
D. Rules
Robert's Rules of Order, in its current edition, shall prevail in all of the faculty meetings. Any change in the core curriculum, or in the requirements for electives or for graduation in the Doctor of Pharmacy degree program requires a two-thirds (b) affirmative vote of all members present and voting. Such changes may only be acted upon if a written proposal has been distributed to the Faculty not less than ten days prior to the next meeting. To suspend the rules requires a two-thirds (2/3) affirmative vote of all members present and voting.
E. Parliamentarian
A parliamentarian, nominated by the Committee on Committees and elected annually by the Faculty, as hereinafter provided, shall rule on all questions of parliamentary procedure.
III. Secretary of the Faculty
The Secretary of the Faculty shall be nominated by the Committee on Committees and elected annually by the Faculty as hereinafter provided (University Statutes, Article III, Section 2e). It shall be the duty of the Secretary to distribute notices of faculty meetings, publish the agenda, act as recorder of faculty deliberations, and publish the proceedings of faculty meetings.
Preceding the regular Fall faculty meeting the Secretary shall distribute to each Faculty member a list of all Faculty members, indicating their rank and eligibility to vote, and make available an electronic copy of these Bylaws to all Faculty. The Secretary shall record the complete language of all approved changes to the Bylaws in the minutes of the faculty meetings and shall: 1) inform the Office of the Dean of all such revisions; and 2) ensure the timely incorporation of such revisions into the official version of the College Bylaws.
IV. Committees
A. Composition and Duties of Standing Committees of the College
The standing Committees shall be determined by the Faculty by title and specified number of members. Each Committee shall be elected annually as hereinafter provided, and shall elect its own Chairperson unless otherwise stipulated by these Bylaws. The Chairperson of each Committee may also serve as Secretary, unless another committee member is appointed in the role of Secretary. New or revised policies formulated by standing committees must be approved by a vote of the faculty. These Committees shall be as follows:
1. Executive Committee
The Executive Committee shall consist of the Dean of the College who shall be the Chairperson (University Statutes, Article III, Section 4), and two faculty members elected from each department.
Faculty members shall be elected for terms of two years, one member from each department to be elected each year. At least one member from each department must be of the rank of Associate Professor or above. To be eligible for election a faculty member must have been a voting member of the College of Pharmacy Faculty a minimum of one year. A member may succeed himself/herself only once, but shall again be eligible for election one year after leaving office.
The functions of the Committee shall be in accordance with duties outlined in the University Statutes (Article III, Section 2f and Sections 3b, 3d(8) and (9)). The Committee shall act as the governing body of the Faculty between regular meetings. In routine matters, it shall have the power of decision, but such actions shall be reported to the Faculty for its review. In all other matters, it shall present its recommendations to the Faculty for action. The identification of routine matters is the responsibility of the Faculty. The Executive Committee shall act as an Advisory Committee to the Dean and may act on any administrative problems presented by the Dean.
When considering faculty promotion and/or tenure, the Executive Committee shall follow current University policies and procedures. For decisions involving promotion and/or tenure at the rank of Associate Professor, normally these deliberations will be conducted by those tenured members of the Executive Committee holding the rank of Associate Professor or Professor. For decisions involving promotion and/or tenure at the rank of Professor, normally these deliberations will be conducted by those tenured committee members holding the rank of Professor. In all promotion and/or tenure cases there must be at least three members of the Executive Committee involved who meet these criteria, or if the Executive Committee lacks an adequate number of qualified members, then the full Executive Committee shall develop, approve, and publish to the general College faculty a procedure by which such a qualified body may be constituted by inclusion of faculty from outside the Executive Committee.
The Committee shall receive a report annually from the Office of the Dean detailing current use of physical facilities assigned to the College and plans for future alterations, additions and space re-allocations.
The Committee shall participate in joint sessions with the College administrative officers to advise the Dean in the formulation and execution of College policies and programs when deemed necessary by the Chairperson of the Committee.
2. Educational Policy Committee
The Committee shall consist of eight faculty members and two professional students. The Associate Dean for Academic Affairs shall also be an ex officio member (without voting privileges) of this Committee. An alumnus/a of the College shall also serve in an ex officio role without voting privileges. Eight members shall be elected by the Faculty and each department shall be represented on this Committee by two members. Faculty members shall be elected for staggered terms of two years, four to be elected each year.
Student membership shall be by appointment by the Dean from three names submitted and recommended for each vacancy by the Student Council. The student membership shall consist of one member each from the P2 class and the P3 class. Two-year appointments shall be made of students who are members of the P2 class. Appointments shall be made for shorter terms where necessary to initiate the program or for other reasons such as replacement of individuals unable to serve.
Alumnus/a membership shall be by appointment by the Dean from three names submitted and recommended by the College of Pharmacy Alumni Association. An alternate alumni member may be appointed by the Dean, to serve in the absence of the regular alumni representative.
The Committee shall concern itself with all matters affecting the educational programs within the College, including formal courses, continuing education, experimental programs, and industrial visitations. It shall maintain an open file of syllabi, describing current course content and shall furnish copies of this information upon request. It shall consider and bring to the Faculty recommendations concerning curricular changes, course content revisions, and designation of course numbers, prerequisites for courses, college requirements of pre-professional curricula and the designation of a department to teach approved courses. This Committee shall initiate and act upon items from within or outside of its own membership, and shall report its actions to the Faculty. It shall act in an advisory capacity to the administration in regard to class schedules, final examination schedules and pre-registration schedules.
The Educational Policy Committee (EPC) chairperson shall charge a Subcommittee on Continuing Education to act as programmatic advisors to the Office of Continuing Education and Meeting Services staff and to provide oversight for continuing education programs offered by the Office. The Subcommittee shall be appointed by the Chairperson of the EPC, in consultation with the Director of Continuing Education, and shall be made up of no less than five (5) College of Pharmacy faculty members, and with no fewer than two (2) of whom being current EPC committee members. The CE Subcommittee chair will be selected by the Subcommittee and will serve as an ex-officio member of EPC if he or she is not already a member. The chair will provide EPC with detailed reports outlining the Office's CE programming activities at least once per semester.
3. Academic Standing Committee
This Committee shall monitor the progress of all students in the Doctor of Pharmacy degree program. This Committee shall consist of five Faculty members and shall elect a Chairperson from its tenured faculty committee members. The Associate Dean for Student Affairs and a person appointed by the Dean from the College of Pharmacy with expertise in ethnic and cultural issues affecting students' academic standing shall serve on the Committee as ex officio members without vote. Faculty members shall be elected for staggered terms of two years; three members to be elected in one year and two members in the succeeding year. At least three (3) tenured faculty members shall serve on this Committee at all times. The responsibilities of the Committee include the following:
a. Monitor and make decisions on student progress and eligibility for continued registration and graduation.
b. Periodically review existing and establish new criteria and policies, subject to approval by the faculty, concerning academic status and eligibility for continued registration and graduation.
c. Serve as a hearing body before which students who have received adverse decision can appear and be heard in accordance with Committee procedures available from the Office of Student Affairs.
d. The Committee will not hear issues related to an academic determination (e.g. a grade assignment) unless otherwise required by the University of Illinois at Chicago Academic Grievance Procedures.
4. Scholarships and Awards Committee
This Committee shall consist of four faculty members and an Associate or Assistant Dean of Student Affairs, in an ex officio capacity without voting privileges, appointed by the Dean. The Director of Advancement will also serve on the Committee in an ex officio capacity without voting privileges. Faculty members shall be elected for staggered terms of two years, two to be elected each year. Two students, one P3 and one P4, shall meet with the Committee in an advisory capacity, upon request of the Committee. Each year a P3 student, recommended by the P3 class officers and appointed by the Dean shall be named. This student will serve for two years, acting as the P3 representative the first year and as the P4 representative the second year.
The duties of this Committee shall include the nomination of students for the various awards, proper recognition of honor students and students receiving awards, and shall determine the financial status of students applying for grants-in- aid, and, after consultation with the Office of Student Financial Aid, shall recommend the students who demonstrate the greatest financial need to the Dean of the College. It shall consider all proposals for the change of, or addition of new awards, scholarships, etc., and shall make recommendations to the Faculty regarding such proposals.
5. Committee on Committees
This Committee shall consist of five members, one of whom shall be appointed by the Dean of the College. Four members shall be elected as specified below (Article VA), one from each department.
The duties of this Committee shall be to seek recommendations for nomination to standing college committees, make nominations for elective membership to standing committees as specified below (Article VB) and submit these for election at a regular faculty meeting, and make recommendations to the faculty of persons to fill interim positions on standing college committees.
The Committee on Committees shall not make nominations for its own successor committee.
6. Information Technology Committee
The Committee shall advise the College administration on policies related to current and future computer and technology needs for research, teaching, and service. The Committee shall make appropriate recommendations that ensure a suitable technical infrastructure for the benefit of departments, faculty, staff, and students. The Committee shall provide direction to the Webmaster for the College homepage.
There shall be four members elected from the faculty on this Committee. Elections of the faculty members of this committee will be held annually. Initially, two of the faculty members shall be elected for one-year terms, and two faculty members shall be elected for two-year terms. Subsequently, two faculty members shall be elected annually for two-year terms.
In addition, the dean may appoint to membership in this committee:
(1) a representative of the Office of the Dean;
(2) a person knowledgeable in information technology applications to pharmacy;
(3) a person with general expertise in information technology issues; and
(4) a student from the professional program and a graduate student, both in an advisory capacity.
B. Ad Hoc Committees
Ad hoc committees of the Faculty shall be appointed by the Dean of the College in consultation with the Executive Committee as occasions arise. The composition and charge to the committee shall be in writing. Each such committee shall exist until the purpose for which it was formed has been fulfilled, or for one calendar year, or until dissolved by the Dean, whichever comes first.
C. Other Organizations and Committees
1. Student Admissions Committee
The thirteen members of this Committee, except as specified below, are nominated by the Faculty and upon recommendation of the Dean are appointed by the Chancellor. Membership on the Committee shall include nine faculty members of the College of Pharmacy, six of whom shall be pharmacists. The Committee shall elect from its faculty membership a chairperson. In addition, the membership in this committee shall include the Associate Dean for Student Affairs and a person appointed by the Dean from the College of Pharmacy with expertise in ethnic and cultural issues effecting students' admissions, the Director of Admissions and Records, or his or her designee and one member from outside the College who is familiar with pre-pharmacy advising. The newly selected members of this Committee will not assume office until September 1st of the year selected. The College faculty members will serve terms of two years with four or five nominated each year.
The Committee is charged with the responsibility of admitting students to the program leading to a degree of Doctor of Pharmacy. The Committee will select students guided by admission criteria established by the Faculty. This Committee shall periodically review and recommend criteria and policies, subject to approval by the Faculty, for the admission of students to the College.
2. Delegates to the Student-Faculty Relations Committee
Faculty delegates shall be elected by the Faculty upon nomination by the Committee on Committees except that the Dean of the College, the Chairperson of the Educational Policy Committee, and the Faculty Advisor to the Student Council shall automatically be faculty members of this Committee. The Associate Dean for Student Affairs shall be an ex officio member without voting privileges. In addition, two faculty members shall be elected annually. The functions of this Committee shall be as specified in the Bylaws of the College of Pharmacy Student Council.
3. University of Illinois at Chicago - Senate
Faculty members elected to the Senate of the University of Illinois at Chicago shall serve for a period of three years, with approximately one-third (a) of the Senators to be elected annually. They shall be elected in accordance with the Bylaws of the Senate of the University of Illinois at Chicago.
4. Delegate and Alternate to the Council of Faculties - AACP
A delegate and alternate delegate to the AACP Council of Faculties shall be elected annually by the Faculty. The Committee on Committees shall nominate two Faculty as AACP representatives, and additional nominations may be made from the floor. The Faculty members receiving the largest number of votes and second largest number of votes shall serve as delegate and alternate delegate, respectively.
5. Senate Subcommittee on Student Discipline
Five Faculty members shall be elected by the Faculty as nominees to be appointed by the Senate Committee on Student Discipline. Nominations for these positions will be made by the Committee on Committees. The Dean of Student Affairs and the Director of Admissions and Records shall be ex officio members of the Subcommittee without vote. The functions of the Committee shall be as specified in the Bylaws of the University of Illinois at Chicago Senate, Article XI, Section 2 of the University Statutes and the Student Disciplinary Procedure document.
V. Nominations and Elections
A. Committee on Committees
Nominations for elective membership shall be made from the floor at a regular meeting of the Spring semester. At least two persons from each department shall be placed in nomination to be voted upon at the Annual meeting. To be eligible for election a Faculty member must have been a voting member of the College of Pharmacy Faculty a minimum of one year. After election, the Dean shall call a meeting of the Committee for the purpose of electing its own Chairperson.
B. Other Committees
1. Nominations by Committee on Committees
The Committee on Committees shall assume office at the close of the academic year, shall observe the functioning of the various committees throughout the next year, and shall present to the Faculty at a regular meeting during the third quarter a list of nominations for the various elective positions to be filled, subject to limitations elsewhere stated in these Bylaws. The Committee's list of nominations shall lie over until the Annual Meeting of the Faculty, at which time all elections shall be held.
2. Nominations from the Floor
Any member of the Faculty may make additional nominations from the floor for any elective office at either of the regular meetings. The faculty member(s) so nominated must be willing to have his or her name placed in nomination.
C. Elections
Elections shall take place at the Annual Meeting or whenever appropriate for all positions to be filled. If, in any case, there shall be more candidates than positions to be filled, a simple plurality shall elect.
D. Term of Office
Each new Committee shall take office at the end of the academic year and shall continue to hold office until the end of the next academic year (June to June) unless otherwise specified.
E. Vacancies
For all vacancies, the Committee on Committees shall nominate replacement candidates to fill the unexpired term and shall present them at the next faculty meeting. At that meeting additional nominations from the floor will be sought and an election held.
VI. Amendments
Periodic review of College Bylaws shall occur as needed, but at least once every five years.
Any voting member of the Faculty may, at any regular or special meeting, propose amendments to the Bylaws. Action on any such proposal shall be deferred until the next scheduled meeting, to be held not less than two weeks subsequent to the distribution of the text of the proposed amendments. A proposed amendment may also be acted upon if a written proposal has been distributed to the Faculty not less than ten days prior to the next meeting. Approval of an amendment shall be by a two-thirds (b) affirmative vote of all members present and voting.
VII. Bylaw Interpretation
Where ambiguity or difference of opinion may exist in interpretation of the Bylaws, the Executive Committee and Administrative Officers will meet jointly to advise the Dean.