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Office of Student Affairs

Academic Policies

Graduation Requirements

To qualify as a candidate for graduation, a student must be of good moral character, pass all required courses in the curriculum, earn a cumulative grade point average of 2.00 (A = 4.00), pay all indebtedness to the University, and be certified by the  College of Pharmacy faculty.

A minimum of three years residence as a full-time student in a college or school of pharmacy is required to receive the Pharm.D. degree from the University of Illinois at Chicago (UIC).

Clerkship Registration Requirements

All students are considered eligible to begin the fourth-year clerkship sequence when they satisfy requirements for 105  credit hours with a UIC College of Pharmacy cumulative grade point average of 2.00 (A=4.00).  In addition, all students are required to satisfactorily complete, with a grade point average of 2.00 or better, all core courses before entering clerkships.

If a student has a cumulative grade point average below 2.00, the student will be required to repeat selected core courses, as determined by the Academic Standing Committee, for which a grade of “D” was received.  In addition, the Academic Standing Committee also may require that the student repeat elective courses offered by the college for which a grade of “D” was received.  The student must receive sufficiently high grades in these courses to obtain a core grade point average of 2.00 or above.  The student will be allowed one calendar year to complete these courses. In extreme cases, the Academic Standing Committee can extend this period to two calendar years.


Academic Probation

A student failing to obtain either a semester grade point average (SGPA) or a cumulative grade point average (CGPA) of at least 2.00 (A=4.00) in courses completed at UIC will be placed on probation.  Probation is removed at the end of any semester when the SGPA and the CGPA for courses completed at UIC equal or exceed 2.00.

Refusal of Further Registration

A student will be denied further registration under any of the following conditions:

  • A student is 10 or more grade points (hours down) below a 2.00 CGPA (4.00 scale) for courses completed at the UIC College of Pharmacy.
  • A student remains on probation for two consecutive semesters (excluding summer semester) and fails to remove himself or herself from probation after the second semester.
  •  If a student does not earn a passing grade after taking a core courses or required clerkship courses twice.
  • Any student who does not have and maintain a valid Pharmacy Technician’s License may be refused further registration in the program and will not be eligible to take any course with an experiential component.
  • Any student who does not provide by set deadlines a completed and up-to-date immunization form, a background check, and a drug test.

Students have the right to request a review of a decision by the Academic Standing Committee to refuse further registration.

Readmission by Petition

Students refused further registration for poor scholarship may petition the Academic Standing Committee (see p.9) for readmission.  Students must present clear evidence of improved scholarship potential before the Academic Standing Committee will consider the petition. The review and reconsideration of a student dropped because of poor scholarship are no guarantee of admission. Except in unusual circumstances, students will be readmitted only once.

Repetition of Courses and Clerkships

Students must be in good academic standing in order to graduate (i.e. core and cumulative GPA must be 2.0 or greater) from the University of Illinois at Chicago College of Pharmacy. In addition, all required core courses and clerkships must have been taken and a passing grade received. Students who repeat a core course or required clerkship due to a poor or failing grade may do so only once. If a student does not obtain a passing grade after taking the core course or required clerkship twice, the Academic Standing Committee will be obliged to drop the student from the program. Only under extraordinary circumstances will the Academic Standing Committee make exceptions to this policy.  A student may not repeat for credit a College of Pharmacy course in the Doctor of Pharmacy curriculum for which a grade of "C" or better has been earned previously.

Academic Grievance Procedures

The University of Illinois at Chicago has developed a process for dealing with alleged cases of discrimination and other instances of alleged administrative injustice. An individual entitled to use the Academic Grievance Procedures is expected to attempt to resolve his or her complaint informally before formalizing the complaint as a grievance. A formal grievance must be filed, if at all, within 60 calendar days from the time an individual knows, or reasonably should have known, that an occurrence has affected his or her status. A copy of the grievance process may be obtained on the web at http://www.uic.edu/depts/oaa/faculty/FINAL_VERSION_STUDENT_PROCEDURES.pdf. Questions concerning grievance process should be directed to the Office of the Ombudsperson, 3030 SSB, 312-996-8145.

The Academic Grievance Procedures are not available for use in issues under the purview of the Senate Committee on Student Discipline, the campus FERPA policy, or Policy and Rules—Nonacademic.

Questions of grades and academic status are primarily under the jurisdiction of the academic department, schools, and colleges according to their own procedures. Questions in this area are best referred to the college or school academic dean’s office.

Academic Integrity

Academic dishonesty includes, but is not limited to:

  1. Cheating—either intentionally using or attempting to use unauthorized materials, information, people, or study aids in any academic exercise or providing to, or receiving from, another person any kind of unauthorized assistance on any examination or assignment.
  2. Fabricating—knowing or unauthorized falsification, reproduction, lack of attribution, or invention of any information or citation in an academic exercise.
  3. Facilitating academic dishonesty/plagiarism—intentionally or knowingly representing the words or ideas of another as one’s own in any academic exercise.
  4. Offering bribes, favors, or threats—bribing or attempting to bribe or promising favors to or making threats against any person with the intention of affecting a record of a grade or evaluation of academic performance and any conspiracy with another person who then takes, or attempts to take, action on behalf of, or at the direction of, the student.
  5. Taking an examination by proxy—taking or attempting to take an exam for someone else—is a violation by both the student enrolled in the course and the proxy or substitute.
  6. Grade tampering—any unauthorized attempt to change, actual change of, or alteration of grades or any tampering with grades.
  7. Submitting nonoriginal works—submission or attempt to submit any written work written, in whole or part, by someone other than the student.

 

Degrees of Student Discipline

Students may be subject to one or more of the following penalties (full descriptions of the degrees are available upon request from Office of Student Affairs):

  • Expulsion
  • Dismissal
  • Suspension
  • Probation
  • Failure or grade modification
  • Fines/Reimbursement
  • Recommended Counseling
  • Developmental Sanction
  • Reprimand
  • Warning

(UIC Student Disciplinary Procedure of the Senate Commitee on Student Discipline, Fall 2006.)

Access to Educational Records

Current or previous University of Illinois students are entitled to examine their educational records under the provisions of the 1974 Family Educational Rights and Privacy Act (as amended). Students who desire access to their educational records should submit a written request to the appropriate record-keeping office

University policy explains in detail the procedures to be used by the institution for compliance with the Act. Copies of the policy are available in the Office of Students and the Office of Admissions and Records.

The Act authorizes universities to designate certain basic information as “directory information” that can be released without specific student authorization. It also provides that currently enrolled students may request that no such information be released or published.

Student directories for the University of Illinois at Chicago may be printed at the discretion of the institution provided that a public announcement of intent be made to students. Any student not wanting to be identified in a student directory should file a request, in writing, with the Office of Records and Registration.

Academic Standing Committee

This Committee shall monitor the progress of all students in the Doctor of Pharmacy degree program. This Committee shall consist of five faculty members and shall elect a Chairperson from its tenured faculty committee members. The Associate Dean for Student Affairs and a person appointed by the Dean from the College of Pharmacy with expertise in ethnic and cultural issues affecting students' academic standing shall serve on the Committee as ex-officio members without vote. Faculty members shall be elected for staggered terms of two years: three members to be elected in one year and two members in the succeeding year. At least three (3) tenured faculty members shall serve on this Committee at all times. The responsibilities of the Committee include the following:

  • Monitor and make decisions on student progress and eligibility for continued registration and graduation.
  • Periodically review existing and establish new criteria and policies, subject to approval by the faculty, concerning academic status and eligibility for continued registration and graduation.
  • Serve as a hearing body before which students who have received an adverse decision can appear and be heard in accordance with Committee procedures available from the Office of Student Affairs.
  • Will not hear issues related to an academic determination (e.g. a grade assignment) unless otherwise required by the University of Illinois at Chicago Academic Grievance Procedures.