Office of Registration and Records
1200 Student Services Building (SSB)
(312) 996-4385
http://www.uic.edu/depts/oar
UIC Web for Student is a comprehensive online resource for students. It can be found at http://osssorawebprod2.admin.uillinois.edu/webforstudent/wfs3.asp or by going to the UIC home page http://www.uic.edu and clicking on Quick Links. Students can use UIC Web for Student to access important information and the computer applications necessary for completing many essential tasks related to being a student at UIC. For example, students can use UIC Web for Student to access the Student Self-Service Login to register for courses, view their course schedule, or change personal information. Students should see the Help section of UIC Web for Student for information on establishing the necessary User IDs (NetID and EnterpriseID) for these resources and computer applications.
After a student is admitted to the University, the Office of Admissions and Records sends an admission packet, including a Letter of Admission and an Intent to Enroll form to the student. Enclosed in the packet are the instructions for placement tests, registration, medical immunizations, and housing. Admission is only valid for the term stated and may not be used for subsequent terms. Students must return the Intent to Enroll form to insure their place in the entering class. The Transfer Credit Detail itemizes transfer courses accepted on admission or readmission and also lists credit granted based on Advanced Placement, International Baccalaureate, CLEP, and ACT or SAT test scores. Once admitted transfer students return their Intent to Enroll forms to UIC Admissions, their Transfer Credit Details will be sent to them within approximately three weeks.
Registering for the First Time
To enroll in courses at UIC for the first time, students complete the following steps:
Pre-Enrollment Evaluation Program
Required of students registering at UIC for the first time, these placement tests help in determining educational choices and career plans as well as placement in certain subjects. They are taken after an applicant receives notice that admission has been granted for the desired term. Instructions for placement tests are included in the notice of admission. It is recommended that students sign up for the earliest possible test dates in order to qualify for earlier registration dates.
The University does not accept placement test results from other institutions because the UIC tests are specifically designed for UIC courses. Students should be aware that they must arrange to come to the University to take placement tests before they can participate in orientation, academic advising, and registration. Testing is available during late registration, but it is not recommended and a late charge is levied.
The Pre-enrollment Evaluation Program includes four tests: mathematics, writing, chemistry, and foreign language.
Initial Academic Advising and New Student Orientation
Students who have been granted admission for the fall semester are invited (after taking PEP tests) by their college to orientation and advising on campus during the summer months. At that time they are advised by representatives of their college who assist them in selecting courses for the fall semester.
Students admitted for the spring semester should contact the advising office in their college to arrange for academic advising prior to registration.
Register for Approved Courses
The Office of Registration and Records is responsible for handling course registration and official academic records, called transcripts.
Students register for classes through UIC Web for Student. Students should consult the Schedule of Classes
http://osssorawebprod2.admin.uillinois.edu/webforstudent/uicscheduleofclasses.asp for complete instructions on using the system to register for courses.
Change of Course Schedule—Adding and Dropping Courses
Undergraduate students may drop courses using UIC Web for Student through the end of the second week of classes for fall and spring semesters. During weeks 3 through 6 of the fall and spring semesters students may drop courses with the permission of their major college. If the drop occurs between 0 and 2 weeks in fall and spring, there will be no notation on the transcript. If the drop occurs during weeks 3 through 6 in fall and spring, a W is noted on the transcript. Undergraduate students may drop a maximum of 4 UIC individual courses that result in a W notation on their transcript during their entire undergraduate degree program. Please check the Office of Admissions and Records Web site http://www.uic.edu/depts/oar/registration/policies_procedures.html for the summer session deadlines.
International students in F-1 or J-1 status are required to be registered full time (12 semester hours) every semester. International students who wish to register for less than 12 semester hours should speak with an adviser in the Office of International Services (OIS) prior to dropping courses or under-enrolling. In order to maintain immigration status, permission must be granted by OIS in advance of dropping below full time. OIS is located in 2160 Student Services Building (SSB) and may be contacted at (312) 996-3121 or ois@uic.edu.
Students should consult their college section of the catalog for information on how to drop courses with permission of the college.
Change of College or Degree Program for Current Students
Any continuing student who wishes to transfer from one college or major to another within the University shall do the following:
001–099
Courses numbered 001–099 do not carry academic credit but meet special program requirements. These courses carry semester hours that do not count toward the total hours required for graduation, but do count in the calculation of tuition and toward full- or part-time enrollment status and financial aid eligibility. Grades for these courses are not calculated in the grade point average.
100–199
Courses numbered 100–199 are open to all undergraduate students. These are introductory courses generally appropriate for the first-year college student.
200–299
Courses numbered 200–299 are intended for sophomores, juniors, and seniors who have completed the 100-level prerequisites.
300–399
Courses numbered 300–399 are generally intended for juniors and seniors. Sophomores may register for them if they have completed 200-level prerequisites.
400–499
Courses numbered 400–499 are intended for advanced undergraduate and graduate students. Students will note that some 400-level courses listed in the catalog and Schedule of Classes have sections (CRNs) with differential credit (i.e., one CRN is offered for 3 semester hours for undergraduate students and one CRN is offered for 4 semester hours for graduate students). Undergraduate students who enroll in a 400-level course should enroll in the designated, lower-credit-level CRN. Graduate students should enroll in the designated, higher-credit-level CRN.
Prerequisites, if any, are included in the course description. Students are responsible for completing all prerequisites prior to enrolling in a course. For some courses, the student registration system will prevent students from registering if prerequisites have not been completed. Regardless of whether or not the registration system prevents a student from enrolling in a course, the University will not be responsible for a student’s failure to adhere to those prerequisites.
Eligibility to Register: University Policy on Continuing Student Status
For the purpose of determining eligibility to register, continuing students are defined as students whose enrollment at UIC has not been interrupted for two or more semesters in succession (summer session excluded). Students who lose continuing status are considered “former students.” Should they wish to reenroll after having lost continuing status, reapplication and readmission to the University are required.
International students must contact the Office of International Services if they do not intend to enroll for any term.
a. |
Loss of continuing status (i.e., nonattendance for two or more semesters in succession, excluding students on approved leave of absence). |
b. |
Dismissed by the student’s college or the University for poor scholarship or disciplinary reasons. |
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Financial indebtedness to the University. |
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Failure to satisfy the requirements of the Illinois Proof of Immunity Law. |
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Any other academic or administrative hold that precludes registration. |
In extenuating circumstances, a college may grant a leave of absence extending a student’s continuing status, provided that a request for leave is submitted prior to the tenth day of instruction that begins the period of leave. Upon approval, the college will notify the Office of Records and Registration indicating the reasons for and the duration of the leave.
Special Enrollment Categories—Visitors/Auditors
Enrolled students or others wishing to attend meetings of a course without earning academic credit may register as visitors (auditors).
Because the courses offered by the University of Illinois at Chicago are primarily intended for students registering for academic credit, auditors may register only during the add/drop and late registration period. The privilege of attending classes as an auditor is granted on a space-available basis on or after the first day of instruction. Audit registration requires the approval of the course instructor and the dean of the college offering the course and must be completed no later than the last day of late registration. The instructor or dean may refuse to permit an audit registration in the course.
Degree-seeking students considering the audit option should discuss it with their academic advisers to determine if it is the best choice, or if another grading option, such as credit/no credit, may be more appropriate.
Courses taken for audit do not apply toward any academic degree and do not count as part of a student’s full-time or part-time course load for purposes of financial aid, loan deferments, athletic eligibility, or fulfillment of the enrollment residence requirement.
Requirements/Conditions. The following requirements and conditions apply:
Procedure. Students planning to audit a course must complete the following procedure:
Students may request copies of their official transcripts from the Office of Registration and Records by mail, in person, or online http://www.uic.edu/depts/oar/rr/transcripts.shtml. Students who are indebted to the University or who have been admitted to the University pending the receipt of credentials are not eligible to receive transcripts until these obligations are cleared. Students should allow at least two weeks from the date of their request for their transcripts to be processed. There is a charge for each transcript.
Withdrawal from the University
Withdrawal from the University is governed by specific regulations that must be observed to protect the student’s academic standing. Failure to do so results in a grade of F (failure) in each course in which the student is registered. Undergraduate students should initiate an official withdrawal from the University in their college office in person or by written request. Telephone requests to withdraw must be verified by the student in writing.
Students who withdraw from all courses for which they are enrolled are considered withdrawn from the University. Students who withdraw from the University are eligible to register for a subsequent term unless they lose their continuing student status. Students lose their continuing student status when they have not attended UIC for two or more semesters in succession (excluding summer session or an approved leave of absence). Students whose enrollment has been interrupted for two or more semesters in succession must submit an application for readmission to the University.
A student who has been charged with an offense that may result in disciplinary action may not officially withdraw from the University until the hearing of the case has been conducted by the appropriate disciplinary committee.
Withdrawal to Enter U.S. Military Service
Undergraduate or professional students at UIC who withdraw from the University as a result of state or national emergency before the completion of the twelfth week of the semester (Please check the Office of Admissions and Records Web site http://www.uic.edu/depts/oar/registration/policies_procedures.html for the summer session deadlines.) in order to enter into active service with the armed forces of the United States, including the National Guard (or other service pertaining to the United States national defense, or another country), and do so enter, or will have entered, within 10 instructional days of the date of withdrawal, shall be withdrawn without penalty and without academic credit and given a full refund of tuition and fees (students should check with the UIC health insurance representatives for policies regarding a refund of the health insurance fee). The refund of tuition and fees for students who receive financial aid from federal and state programs and private foundations will be governed according to the rules and regulations of those organizations.
Students living in University residences will receive a pro rata refund for room and board based on the date of withdrawal.
Students who, under the same conditions, withdraw from the University upon completion of the twelfth week of the semester, or later, may elect one of the following two options. Please check the Office of Admissions and Records Web site http://www.uic.edu/depts/oar/registration/policies_procedures.html for the summer session deadlines.
Students who are members of the active reserve forces (including the National Guard) called to active duty under normal training orders will not be granted academic credit for courses in which they are enrolled unless they have requested a postponement of such a period of active duty for training until the summer recess, and unless the University has received verification that such a request was officially denied. This requirement, however, shall not apply to individuals who are called to active duty as a result of national emergency or as a result of the mobilization of the reserve forces (including the National Guard).
Students who withdraw from the University to enter into active service as a result of state or national emergency shall be entitled to a leave of absence for a period of up to five years, thus enabling them to return to the University without having to apply for readmission.
Policy Governing Graduating Seniors. A student in his/her last semester of study leading to graduation, who qualifies for full credit upon completion of the twelfth week, or later, of the final semester (Please check the Office of Admissions and Records Web site http://www.uic.edu/depts/oar/registration/policies_procedures.html for the summer session deadlines.), may be recommended for the degree at the discretion of the student’s college and major department provided that the following conditions are met:
A senior in good standing who withdraws from the University at any time to enter military service as a result of state or national emergency, and who does so enter within ten instructional days and who lacks no more than one-sixteenth of the total semester hours required for the degree, may, at the discretion of the student’s college and on approval of the major department concerned, be recommended for such degree. No such student who has acquired hours under the twelfth weeks rule adopted by the Senate, however, shall be considered eligible for this privilege.
A “senior in good standing” is meant as one whose progress during University registration has been satisfactory to the administration officers of the student’s college. Among grounds for dissatisfaction might be negligence in meeting requirements or scholastic deficiencies.
“At any time” shall be interpreted to mean “during any semester in residence or the interim between semesters.” It is not intended that students who, after these rules are operative, stay out of college for any semester, and who thus do not make continuous progress to their degrees, shall be eligible for the privilege extended in these rules.
Additional Policies Affecting Registration and Enrollment
Admission or Readmission Denied Because of Misconduct
The University reserves the right either to deny admission or readmission to any person because of previous misconduct that may substantially affect the interest of the University, or to admit or readmit such a person on an appropriate disciplinary status. The admission or readmission of such a person will not be approved or denied until his or her case has been heard by the appropriate disciplinary committee. This applies to persons not now enrolled in the University who might apply for admission or readmission. A favorable action of the appropriate disciplinary committee does not abrogate the right of any dean or director to deny admission or readmission on the basis of scholarship..
Falsification of Documents
Any student who, for purposes of fraud or misrepresentation, falsifies, forges, defaces, alters, or mutilates in any manner an official University document or representation thereof may be subject to discipline. Some examples of official documents are identification cards, student schedules, medical and immunization records, grade reports, receipts, transcripts, library documents, and petitions for change in state residence status.
Any applicant who knowingly withholds information or gives false information on an application for admission or readmission may become ineligible for admission to the University or may be subject to discipline.
Medical Immunization Requirements
Illinois state law mandates that all students born on or after January 1, 1957, entering a postsecondary institution are required to present documented proof of immunity against measles, mumps, rubella, tetanus, and diphtheria as a prerequisite to registration. The Medical Immunization Form, required for student completion, is mailed with the student’s acceptance letter. In addition, students may request that their Illinois high school health record, the Certificate of Health Examination, be forwarded to the University at the time that the high school transmits the official high school academic record.
Those students who are not properly immunized and have not submitted a written statement of medical or religious exemption are required to undergo immunization within the first term of enrollment. Failure to provide the required proof of immunity shall prevent the student from enrolling in a subsequent term.
Students registering only for off-campus courses or for no more than five semester hours are temporarily exempt from the immunization requirements. Prior to registering for on-campus courses or for more than five semester hours, students must submit proof of immunity or secure an approved medical or religious exemption.
Questions pertaining to acceptable proof of immunity may be directed to the Office of Medical Immunization Records, 1300 Student Services Building or (312) 413-0464. The mailing address is Office of Medical Immunization Records, Box 5220 (MC 018), Chicago, Illinois 60680-5220.
Social Security Number (Student Identification Number)
In accordance with the Privacy Act of 1974, applicants for admission and enrolled students are advised that the requested disclosure of the social security number is voluntary. The applicant or student has the right to refuse disclosure of this number or request its removal from records without penalty. If no social security number is entered or submitted as part of the application process, then a special 9-digit Temporary Control Number (TCN) is assigned. The 9-digit number is used by new students to initially establish accounts for registration purposes. Thereafter, registration services are accessible utilizing the student’s EnterpriseID and the student University Identification Number (UIN).
The social security number is needed to help identify student financial records. It is required as an identifier for grants, loans, and other financial aid programs. It may also be needed to verify the accuracy of admission-related records and permanent academic records.
Any inaccuracies in social security number (or assigned student number) should be reported immediately to the Office of Registration and Records.
The social security number will not be disclosed to individuals or agencies outside the University of Illinois except in accordance with the UIC Student Records Policy and applicable law.
Use of Animals in Instruction
The University of Illinois at Chicago offers certain courses in which live, euthanized, or preserved vertebrate animals are used as part of course requirements. Such courses are identified in the Schedule of Classes with the note “Animals used in instruction.”
Students who have ethical concerns about the use of animals in teaching have the responsibility to contact the instructor, prior to enrollment in any course in which animals may be used as part of course instruction, to determine whether class exercises involving animals are optional or required, and what alternatives, if any, are available. If no alternatives are available, the refusal to participate in required activities involving animals may result in a failing grade in the course.
Alternative Sources of Credit for Continuing Students
Guided Individual Study courses taken through the University of Illinois may be accepted for credit. After matriculation, students may count toward the degree as many as 60 semester hours of credit earned in Guided Individual Study. Students currently in residence on a University of Illinois campus must have the approval of the dean of their college to enroll in any courses through Guided Individual Study.
The final 30 semester hours of work toward a degree must be earned in enrollment residence at the University of Illinois, unless students have previously completed three full years of resident work here. Credit earned through Guided Individual Study neither interrupts nor counts toward fulfillment of the enrollment residence requirement for graduation.
Students, including those in high school, who wish to pursue study through this program should write directly to Guided Individual Study, University of Illinois at Urbana-Champaign, 302 East John Street, Suite 1406, Champaign, Illinois 61820, call (800) 252-1360, or go online http://www.continuinged.uiuc.edu/outreach/gis.cfm.
Demonstrating Writing Proficiency for a Waiver of English 160 or English 161
The First-Year Writing Program in the Department of English is responsible for administering waivers of English 160 or English 161 to eligible students. Students should consult the First-Year Writing Program for more information on the writing portfolios described below.
English 160 requirement is waived for students who:
English 161 requirement is waived for students who:
Qualify for and submit a writing portfolio that is approved by the First-Year Writing Program at UIC (criteria described online http://www.uic.edu/depts/engl/programs/1styearwriting/); students meeting this criterion receive a wavier of the English 161 course work requirement.
Proficiency Examinations for Enrolled Students
See Credit by Examination in the Academic Standing section of the catalog.
College Level Examination Program (CLEP) Credit for Current UIC Students
See Credit by Examination in the Academic Standing section of the catalog.
Rights Under The Family Educational Rights and Privacy Act
Annually, the University of Illinois at Chicago informs students of the Family Educational Rights and Privacy Act (FERPA). FERPA affords students certain rights with respect to their education records. They are as follows:
The name and address of the Office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, S.W.
Washington, D.C. 20202-4605
FERPA prohibits access by non-University personnel to information about individual students without the student’s written authorization, except that which is considered public information. The University of Illinois at Chicago hereby designates the following as public or “directory information.” Such information may be disclosed by the University for any purpose, at its discretion.
To examine his or her record, the student must submit a written request to the appropriate record-keeping office. The appropriate office will comply with the request within a reasonable amount of time, not to exceed 45 days after receipt of the request.
To prevent the release of directory information, the student must submit a request form to the Office of Registration and Records no later than the tenth day of the semester. Please check the Office of Admissions and Records Web site http://www.uic.edu/depts/oar/registration/policies_procedures.html for the summer session deadlines. Such requests for nondisclosure will be honored so long as the student is continuously enrolled or unless he/she sooner revokes the request in writing.
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Copyright © 2007 The Board of Trustees of the University of Illinois |
Information provided by: Office of Academic and Enrollment Services (MC 103), 601 South Morgan Street, Chicago, IL 60607
